Yale University · 2 hours ago
Senior Administrative Assistant 2
Boardman Bldg
Full-time
Hybrid
Senior Level, Lead/Staff
$35.64/hr - $35.64/hr
8+ years expYale University is a prestigious institution that contributes to a better tomorrow. They are seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a complex surgical practice, managing scheduling, communications, and research coordination.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Leads a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees
Directs the daily operations of the office. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Oversees, monitors and controls office budget and spending
Participates in special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate
Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department
Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up
Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations
Prioritizes, assigns and monitors work, sets standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Evaluates and clarifies roles and responsibilities. Establishes and cultivates productive relationships between teams
Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office
Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail
May perform other duties as assigned
Qualification
Required
Demonstrated ability to performing clinical scheduling. Proven experience serving as a primary administrative point of contact for multiple stakeholders. Ability to independently manage complex schedules and shifting priorities
Advanced proficiency in Epic, Outlook, Microsoft Office, and Teams
Demonstrated experience with calendar management, Expense reporting and purchasing as well as coordinating travel arrangements
Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively
Excellent interpersonal and communication skills, including navigating demanding personalities. Attention to detail
Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience
Preferred
Prior experience supporting Thoracic Surgery or a similar surgical specialty (preferred)
Event planning or meeting coordination experience. Prior experience coordinating research or academic activities in a clinical setting
Proven experience supporting high-volume or complex surgical practices. Familiarity with complex surgical workflows and clinical environments
Ability to support multiple priorities in a fast-paced, high-acuity setting. Proven experience providing functional guidance or workflow coordination to administrative staff
Proven experience with Workday Expense Reporting
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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