NYC Administration for Children's Services · 6 hours ago
Invoice & Financial Coordinator
Manhattan, NY
Full-time
Onsite
Entry, Mid Level
$63K/yr - $72K/yr
2+ years expThe NYC Administration for Children's Services (ACS) protects and promotes the safety and well-being of children and families. The Invoice & Financial Coordinator will support contract management by ensuring timely processing of invoices and liaising with stakeholders to manage purchasing activities.
Government Administration
Responsibilities
Develop and maintain tools to track, reconcile, and expedite payments for goods and services processed through Passport and AIPTM systems
Collaborate with the Director of IMR to address invoice discrepancies, improve workflows, and ensure timely processing of invoices
Make purchasing requisitions in the Passport system and manage invoice closeouts
Serve as a liaison between vendors, the IMR team, and other administrative units to resolve payment delays and ensure seamless operations
Prepare spreadsheets and detailed reports to support financial tracking and analysis
Provide accurate reporting and analysis of payment trends to guide decision-making within the Division of Administration
Respond to inquiries from vendors, contractors, and program staff regarding payment and contract-related issues
Coordinate with the Budget Team to manage encumbrances and provide technical assistance as needed
Ensure compliance with financial and procurement regulations during invoice and contract processing
Proactively identify and propose innovative solutions to address inefficiencies in invoice reconciliation and payment processes
Qualification
Required
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above
Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above
Benefits
Public Service Loan Forgiveness
Company
NYC Administration for Children's Services
New York City Administration for Children’s Services (“ACS”) works with families and communities, in their neighborhoods, to help protect and support children and youth through child welfare, juvenile justice, and early care services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Elizabeth Gillroy
Chief Operating Officer, Division of Child and Family Well-Being
Frank Cresciullo
Chief Operating Officer - Division of Child Protection
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