International Monetary Fund · 13 hours ago
Administrative Coordinator - EURAI
USA, Washington DC
Full-time
Onsite
Entry Level
2+ years expThe International Monetary Fund is a global organization that works towards fostering global monetary cooperation and financial stability. They are seeking an Administrative Coordinator to assist with the administrative workflow of their assigned work unit and provide logistical support for various projects and missions.
FinanceFinancial ExchangesFinancial Services
Responsibilities
Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications
Drafts and edits routine correspondence on administrative matters
Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style
Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary
Organizes, files, and retrieves documents from physical and electronic repositories
Maintains, tracks and extracts data from administrative, economic, and financial databases
Initiates standard reports to inform administrative decisions or check compliance with Fund procedures
Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to-office reports) and distributes board documents, including prior editing and formatting, to send them through the review process
Monitors and responds as necessary to e-mail, fields request for information/comment, and tracks/enforces all associated deadlines
Prioritizes, routes, and schedules work to ensure an appropriate and efficient resolution/response
Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary
Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing
Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff
Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting
Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers
Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries
Requests interpretation services when needed
Disseminates Fund administrative policies within the work unit for staff at all levels
Creates and maintains spreadsheets to track administrative data or processes for the unit
Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary
Qualification
Required
High school diploma or equivalent, supplemented by a minimum of two years of relevant work experience, is required
No previous experience would be required for those who have completed a bachelor's degree
Company
International Monetary Fund
International Monetary Fund works to foster global monetary cooperation, secure financial stability, and reduce poverty around the world.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kristalina Georgieva
Managing Director
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