Advocate Aurora Health · 3 hours ago
Executive Administrative Assistant
Rome, GA - 221 Technology Pkwy NW
Full-time
Onsite
Senior Level
$30.70/hr - $46.05/hr
7+ years expAdvocate Aurora Health is the third-largest nonprofit, integrated health system in the United States, and they are seeking an Executive Administrative Assistant. The role involves providing comprehensive administrative support to multiple executives, managing schedules, travel arrangements, and various correspondence while ensuring efficient operations within the department.
Health Care
Responsibilities
Coordination of supervisors’ schedules
Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement
Sets up meetings and maintains meeting schedule for multiple executives and/or senior vice presidents, assuring that priorities are met and time is used most effectively
Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings
Performance of diversified administrative and secretarial work in support of multiple executives and/or senior vice presidents
Compiles, analyzes, and summarizes data in the preparation of reports
Routes inquiries/calls received to appropriate executive(s) for follow through
Responds to correspondence not requiring supervisors’ attention
Initiates follow up for calls, correspondence, etc., received by supervisors
Provides administrative support for the Operations Improvement Department and the Project Support Office
Types letters, memos, reports, and other types of correspondence from rough drafts or notes
Composes correspondence not requiring supervisors’ attention
Provides background information, as required, for correspondence requiring supervisors’ attention
Collects data and/or compiles information to prepare reports
Prepares presentations, handouts, notices, invitations, etc., utilizing various software packages
Preparation and dissemination of correspondence
Follows up on letters and phone calls, making sure appropriate parties follow through
Screens/sorts mail and determines to whom the correspondence best be routed. Incumbents personally respond to routine matters
Screens phone calls
Greets and directs visitors
Responds to associate/patient complaints, resolves problems, or directs associates/patient to appropriate parties
Maintenance of department files
Maintains confidential records and files
Creates and sets up filing systems
Qualification
Required
High School education or equivalent
7 years of secretarial experience with at least 5 years in an executive or senior level secretarial position
Basic computer knowledge
Proficient with word processing, spreadsheet, and presentation software
Ability to navigate and gather information via internet
Ability to use supportive technology (e.g.) Palm Pilots or other devices
Ability to prioritize work
Excellent communication skills
Excellent organizational skills
Ability to work in changing environment
Ability to prioritize independently and respond to multiple simultaneous requests
Ability to work under stressful conditions and in difficult situations with a high degree of professionalism, tact and discretion
Preferred
Typing 60+ wpm
Benefits
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
Company
Advocate Aurora Health
Advocate Aurora Health is a Healthcare
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$10.17MKey Investors
National Cancer Institute
2022-12-02Acquired
2019-08-20Grant· $10.17M
Leadership Team
Don Fosen - CISM, HCISPP
Chief Technology Officer
Jon Kluge
Chief Operating Officer, Senior Vice President, Advocate Aurora Medical Group
Recent News
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