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Rendina Healthcare Real Estate · 8 hours ago

Property Administrator

Old Bridge, NJ

Full-time

Onsite

New Grad, Entry Level

Rendina Healthcare Real Estate is seeking a Property Administrator to provide administrative and operational support to the assigned Property Manager(s). The role involves managing correspondence, maintaining filing systems, and assisting with tenant relations and property management tasks.

Real Estate

Responsibilities

Process invoices for portfolio properties on a regular and ongoing basis

Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when necessary

Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination, management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files

Prepare business expense reports and ensure that all expenses are submitted for approval within one business day of receipt

Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreat

Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc

Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials while adhering to the Company’s strict graphic standards on all documents and presentation materials

Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground transportation

Participate in Administrative Assistants’ shared duties (i.e.: receptionist area coverage, kitchen duties, etc.)

Assist with special projects as needed

Assist assigned Property Manager(s) with tenant, property owner, project developer, etc. relations by preparing tenant welcome letters, renewal gifts, and written communication

Dispatching maintenance personnel as directed by Property Manager(s)

Audit tenant lease files and tenant insurance certificates to assure compliance with company policies and procedures

Create and distribute building correspondence, building maintenance correspondence, and building holiday notification as directed by assigned Property Manager(s)

Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing information, as well as management agreement and lease agreement abstracts

Assist with various accounting tasks related to budgets, billing, Executive Summaries, property rent rolls, tenant rent statements, billing change notices, tenant payments, tenant ledgers, accounts payables and receivables, collections, etc

Assist with the production and maintenance of property books and tenant manuals

Prepare and distribute delinquency reports, rent increase reports, Tenant and Vendor Contact List including emergency numbers, etc

Assist in reviewing other legal documents and working with Legal Department with any documents relating to property management, including but not limited to, Service Agreements, legal correspondence, etc

Qualification

YARDI databaseAccounting tasksAdministrative supportProperty managementCommunication skills

Required

Provide administrative and operational support to the assigned Property Manager(s) ensuring the highest level of quality, confidentiality, and professionalism

Process invoices for portfolio properties on a regular and ongoing basis

Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when necessary

Prepare business expense reports and ensure that all expenses are submitted for approval within one business day of receipt

Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreat

Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc

Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials while adhering to the Company's strict graphic standards on all documents and presentation materials

Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground transportation

Participate in Administrative Assistants' shared duties (i.e.: receptionist area coverage, kitchen duties, etc.)

Assist with special projects as needed

Assist assigned Property Manager(s) with tenant, property owner, project developer, etc. relations by preparing tenant welcome letters, renewal gifts, and written communication

Dispatching maintenance personnel as directed by Property Manager(s)

Audit tenant lease files and tenant insurance certificates to assure compliance with company policies and procedures

Create and distribute building correspondence, building maintenance correspondence, and building holiday notification as directed by assigned Property Manager(s)

Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing information, as well as management agreement and lease agreement abstracts

Assist with the production and maintenance of property books and tenant manuals

Prepare and distribute delinquency reports, rent increase reports, Tenant and Vendor Contact List including emergency numbers, etc

Company

Rendina Healthcare Real Estate

Rendina Healthcare Real Estate is a leader in healthcare real estate & a trusted real estate partner for health systems, hospitals & so on.

Founded in 1998

Jupiter, Florida, USA

51-200 employees

https://rendina.com

Funding

Current Stage

Growth Stage

Leadership Team

John Fry

Senior Vice President | Acquisitions

Recent News

PR Newswire

Rendina and RWJBarnabas Health Celebrate Grand Opening of RWJBarnabas Health at Old Bridge

2025-10-03

Company data provided by crunchbase