Stanford University School of Medicine · 14 hours ago
Executive Assistant
Stanford, CA
Full-time
Onsite
Mid, Senior Level
$45.23/hr - $51.03/hr
6+ years expStanford University School of Medicine is seeking an Executive Assistant in the Department of Radiology. The role involves providing complex administrative support, overseeing administrative staff, and managing various operational tasks to ensure the smooth functioning of the department.
EducationHigher EducationMedical
Responsibilities
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature
Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection
Coordinate complex office moves. Plan and coordinate routine remodeling and renovations
Analyze and review material and extract pertinent information for briefing purposes
Positions at this level also include one or more of the following duties:
In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration
Responsible for leading the administrative functions of a program or unit
Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process
Serve as building coordinator
Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality, timeliness, and providing performance review input
Other duties may also be assigned
Qualification
Required
High school diploma and six years of administrative experience, or combination of education and relevant experience
Advanced computer skills and demonstrated experience with office software and email applications
Proven success in following through and completing projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multi-task, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment in making decisions
Benefits
Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package.
The Cardinal at Work website (• •https://cardinalatwork.stanford.edu/benefits-rewards• •) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.
Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities.
Company
Stanford University School of Medicine
Stanford University School of Medicine is the medical school of Stanford University. It is a sub-organization of Stanford University.
5001-10000 employees
H1B Sponsorship
Stanford University School of Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (551)
2024 (499)
2023 (472)
2022 (390)
2021 (336)
2020 (260)
Funding
Current Stage
Late StageTotal Funding
$10MKey Investors
American Medical Association
2023-06-21Grant
2017-07-19Grant· $10M
Leadership Team
Darius M. Moshfeghi
Chief of Retina Division: Vitreoretinal Surgery and Medical Diseases
Quinton R. Markett
Research Professional, Utz Lab, Department of Medicine, Division of Immunology & Rheumatology
Recent News
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