Proclinical Staffing · 19 hours ago
HR Event Coordinator
Cambridge, MA
Full-time
Hybrid
New Grad, Entry Level
$35/hr - $40/hrProclinical Staffing is a leading life sciences recruiter focused on matching exceptional people with top positions. They are seeking an HR Event Coordinator to support the planning, coordination, and execution of Learning & Development events.
Staffing & Recruiting
Hiring Manager
Shannon Briggs
Responsibilities
Plan and coordinate L&D events, including flagship programs for people manager development, ensuring smooth logistics from pre-planning to post-event follow-up
Manage scheduling and calendars across multiple time zones, securing facilitators, venues, and participant availability while resolving conflicts
Support onsite and virtual event logistics, including room setup, materials preparation, technology support, catering, participant check-in, and vendor coordination
Provide clear and timely communication before, during, and after each event
Maintain accurate records such as attendance rosters, registration lists, feedback surveys, and program documentation
Monitor registration and capacity, identifying sessions requiring additional communication, resources, or scheduling adjustments
Collect and share post-event feedback to evaluate program effectiveness and contribute to continuous improvement
Assist with other HR projects, events, and initiatives to enhance the employer brand and employee experience as needed
Qualification
Required
Strong organizational skills with the ability to manage multiple priorities effectively
Excellent written and verbal communication skills with a customer-focused approach
Proficiency in scheduling tools and virtual meeting technologies (e.g., Zoom, Teams)
A proactive problem-solver who thrives in a collaborative team environment
Relevant educational background or equivalent professional experience
Experience in event coordination, HR, or administrative support, preferably in a fast-paced environment
Company
Proclinical Staffing
At Proclinical Staffing, our life science recruitment services support our partners with permanent and contract vacancies by connecting them with specialist talent across the globe.
Founded in 2005
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase