City of New York · 1 day ago
ADMINISTRATIVE COORDINATOR
Manhattan, NY
Full-time
Onsite
Entry Level
$63K/yr - $80K/yr
2+ years expThe City of New York is dedicated to enforcing human rights laws and fostering a discrimination-free environment. They are seeking an experienced Administrative Coordinator to support the Community Relations Bureau by managing procurement processes, providing administrative support, and assisting with community engagement initiatives.
GovernmentLegalPublic Relations
Responsibilities
Ensure all procurement processes are conducted in compliance with CCHR standards, City rules, and agency procedures
Work with CRB Management and Directors to create procurement requests on PTS and to verify accuracy, completeness, and compliance with requirements
Monitor and maintain availability of funds for procurement actions and contract obligations
Provide guidance and technical assistance to CRB staff on procurement policies, procedures, and problem-solving; proactively recommend alternatives and solutions
Update and maintain internal tracking systems and spreadsheets to monitor budget, procurement progress, and contract timelines
Draft analytical reports for CRB leadership, often under tight deadlines
Assist CRB staff with preparing, reviewing, and filing briefing materials for meetings and events
Respond to inquiries and correspondence received through CRB email inboxes, ensuring timely, accurate, and professional communication
Support CRB scheduling needs, including coordinating calendars, meetings, events and deadlines for staff and leadership
Provide regular support to Borough Offices to organize and conduct inventory count of swags and literature
Conduct regular literature and materials drop off to partner sites with the guidance of Borough Directors
Coordinate with Fordham University and any other similar partnerships renewal paperwork for continuing education as well as all the documentation needed for the monthly continuing education training to issues the certificates
Provide logistical and operational support for CRB events, meetings, and outreach activities, including planning, coordination, and follow-up. Where feasible, be the point of contact on day of event
Enter outreach and engagement data into the agency’s Dynamics database to ensure accurate record-keeping and reporting. Maintain an updated outreach contact database
Assist with the implementation and tracking of CRB’s outreach strategies and community engagement efforts and additional initiatives, as needed
Qualification
Required
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above
Preferred
Proven experience in an administrative role
Excellent writing and communications skills
Must be well-organized, assertive, and able to work independently and collaboratively
Ability to adapt to rapidly changing requirements
High proficiency in Microsoft Office Suite (Word, Excel, Dynamics)
Ability to effectively prioritize, execute and follow-up in a timely manner, anticipating problems and roadblocks
Discretion in handling sensitive and confidential matters
Excellent attention to detail and organizational skills
Familiarity with the NYCHRL
Fluency in a language other than English, preferably one common in New York City
Strong relationships with organizations and groups serving diverse communities in the City and experience working with some of the following people and communities: immigrants, people of color, people with limited English proficiency, people living with HIV/AIDS, lesbian, gay, bisexual and/or transgender people, people with disabilities, people with accommodations issues related to pregnancy, disability or religion, and people with criminal or arrest histories
Benefits
Public Service Loan Forgiveness
Company
City of New York
City of New York, often called as New York City, is the most populous city in United States.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carl G Esposito
Chief Information Security Officer
Dawn Miller
Senior Advisor to the Chief Climate Officer
Recent News
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