Gerber Ciano Kelly Brady LLP · 6 hours ago
Records Analyst
Buffalo, NY
Full-time
Onsite
Entry, Mid Level
$40K/yr - $50K/yr
2+ years expGerber Ciano Kelly Brady LLP is seeking a Records Analyst to join their Record Retrieval Department. The role involves supporting attorneys by reviewing and organizing medical records, ensuring compliance with HIPAA regulations, and maintaining accurate documentation throughout litigation processes.
Legal
Hiring Manager
Jason Alweis
Responsibilities
Provide comprehensive review, analysis, and organization of medical records and other records obtained with authorizations to support litigation and case strategy
Review, assess, and process authorizations to ensure HIPAA compliance and adherence to client-specific guidelines prior to record requests and production
Analyze medical records for accuracy, relevance, and completeness, identifying gaps, inconsistencies, or missing documentation
Chronologically organize medical documents and prepare clear, concise medical summaries and chronologies for attorneys and legal teams
Maintain accurate databases of medical records, authorizations, and associated case materials, ensuring proper indexing, tracking, and retrieval of documents for active and prospective matters
Communicate regularly by telephone and email with medical providers, record vendors, clients, and internal legal teams to obtain records, resolve issues, and track outstanding requests
Collaborate with attorneys, paralegals, and medical experts to clarify medical findings, treatment timelines, and record interpretation
Assist in preparing exhibits and supporting documentation for depositions, mediations, and trial presentations
Support basic pleadings review and discovery document production in New York State matters, as needed, to ensure completeness and organization of case files
Ensure compliance with HIPAA regulations and firm confidentiality policies, safeguarding Protected Health Information (PHI) across all record-handling processes
Recommend and support improvements to record handling, storage, and retrieval workflows to enhance efficiency and accuracy
Assist with training team members on record analysis procedures and best practices as needed
Support department initiatives, adhere to internal workflows, and assist with related administrative tasks as required
Qualification
Required
2+ years of experience analyzing medical records and processing authorizations, preferably within a legal, healthcare, insurance, or litigation support environment
Strong understanding of medical terminology, procedures, medical record organization, and HIPAA-compliant authorization requirements
High level of comfort with telephone communication and professional interaction with providers, vendors, and legal teams
Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams
Exceptional attention to detail, organizational skills, and analytical abilities
Strong written and verbal communication skills, with the ability to manage sensitive information discreetly and professionally
Ability to manage high-volume workloads, prioritize effectively, and meet deadlines in a fast-paced environment
Preferred
HIPAA certification preferred
Associate's or Bachelor's degree in Health Information Management, Paralegal Studies, Nursing, or a related field preferred; equivalent relevant experience will be considered
General familiarity with New York State litigation practices, including basic pleadings and discovery document production, preferred
Experience with document management and case management systems preferred
Company
Gerber Ciano Kelly Brady LLP
Based in Manhattan, the firm has seven other offices in Buffalo, N.Y.; Hartford, Conn.; London; Long Island (Garden City, N.Y.); Newark, N.J.; Philadelphia and White Plains, N.Y., and it plans immediate strategic growth in each of these locations.
51-200 employees
H1B Sponsorship
Gerber Ciano Kelly Brady LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
Funding
Current Stage
Growth StageLeadership Team
Kenneth L. Crooks
Chief Operating Officer
Arlow Linton
Partner
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