The Experiential Group · 4 days ago
Senior Production Coordinator - Experiential Events
Brooklyn, NY
Full-time
Hybrid
Mid, Senior Level
$55K/yr - $70K/yr
2+ years expThe Experiential Group is an award-winning experiential marketing agency focused on creating extraordinary experiences for brands. The Senior Production Coordinator will assist producers with planning, organizing, and executing projects while providing administrative support and managing production documentation.
Event ManagementMarketing
Responsibilities
Assist producers with day-to-day production support for specific projects and tasks
Provide overall administrative support, including scheduling meetings/calls, organizing documents and files, and note-taking
Assist with production-centric tasks such as research, outreach, and vendor management
Support the creation and maintenance of key project documentation (agendas, recaps, status reports, schedules, timelines, manifests, contact sheets)
Conduct vendor research, outreach, and estimate tracking
Support project budgets, including tracking estimates and actuals
Draft client or vendor emails for manager approval
Draft agendas, call recaps, meeting notes, and production documents as needed
Support post-project closeouts, including budget/P&L reconciliation and wrap decks
Support smaller projects, trade shows, or pieces of projects in partnership with manager or lead producer
Manage production deliverables, timelines, and agendas, ensuring tasks support the team and move the project forward
Attend key production meetings including kick-offs, mid-point, and final production meetings for assigned projects
Participate in internal status calls and production meetings, providing updates for assigned areas of responsibility
Conduct vendor research, outreach, and estimate tracking as assigned
Assist with the assembly of production workbooks for team and clients and final TXG project binders
Act as liaison between vendors and agency, and as a secondary point of contact for clients
Qualification
Required
2-4+ years experience working in events, production, or an event marketing agency
Understanding of overall project lifecycle, production timelines, and production processes
Excellent written, oral, and interpersonal communication skills
Proactive, resourceful, solution-oriented, and able to remain calm under pressure
Strong organizational skills and ability to work efficiently under tight deadlines
Strong desire to increase production and event management knowledge and skills
Ability to work in a fast-paced environment with flexibility to adapt to changing priorities and information
Sharp attention to detail
Eager to learn and receptive to constructive criticism
Proficiency in Google Suite (Docs, Sheets, Slides) and basic to intermediate knowledge of spreadsheets and Excel formulas
Ability to travel for projects as required
Ability to work from our Brooklyn office at least 3x/week
Preferred
Prior experience or exposure to event production is a plus, ideally with at least an internship at an agency
Company
The Experiential Group
We are an Experiential Marketing Agency bringing brands to life in extraordinary ways. #ExperienceTXG
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Frank Moran
Founder, Principal
Recent News
2025-02-07
2024-11-20
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