Imerys · 2 hours ago
Administrative Assistant
Marble Hill, Georgia, USA
Full-time
Onsite
New Grad, Entry LevelImerys is the world’s leading supplier of mineral-based specialty solutions for the industry. They are seeking an Administrative Assistant to provide support in various administrative tasks, including office management, HR support, and logistics coordination.
Machinery ManufacturingManufacturingMiningWholesale
Responsibilities
Daily filing of plant reports
Scan Site-Specific/ Safety documents
Set up Site-Specific videos for all contractors/visitors
Ensure the front office and hallways are kept clean and in order daily
Stock break room daily and ensure it is in order
Ensure bathrooms are kept clean and in order
Manage office supply room. Do monthly inventory and order supplies as needed
Ensure PPE Supply closets are kept clean and in order
Assist in managing site visits. Responsible for ordering meals and ensuring there is enough PPE for visitors. Coordinates with Plant/Operations Manager
Manages tags for company vehicles
Manage incoming and outgoing mail
Assist Operations Manager with sorting documents, printing and mailing time sensitive documents
Assist with any special projects or events
Sort and distribute pay stubs to respective Supervisors
Manage monthly Birthday Celebrations
Any other requested help
Coordinates with and Assists Quality manager to ship product samples
Collects and Enters necessary info into shipping tool to produce shipping labels and tracking data
Prepares samples for shipment and verifies they are picked up by the delivery person
Processes end of day report and any other needed info. regarding samples
Process Daily Report
Highlight and flag any problem BOLs and Log them to be fixed
Fix BOLs/contact CS for assistance fixing BOLs
Organize/File BOLs
Pull previously filed signed BOLs for Taylor/CS
Print BOLs and COAs for Customers if directed by CS
Update MHI Truck Log (check every Sales Order # including weights/batches)
Update ‘Exceptions’ in TMX
Monitoring/replies MHI Dock Appointment email inbox
MHI Dock Appointment Chart (EOD)
Daily picked orders/dispatch from SAP Bagging schedule
Enter mine reports as they come in (2-3 times per week)
Assist with the clerical portion of Packaging and Shipping
Data Input for Packaging
Log all NC & OW bags from packaging report
Print Bagging reports from the packaging schedule
Place REQs in for Production Supervisors
Qualification
Required
Daily filing of plant reports
Scan Site-Specific/ Safety documents
Set up Site-Specific videos for all contractors/visitors
Ensure the front office and hallways are kept clean and in order daily
Stock break room daily and ensure it is in order
Ensure bathrooms are kept clean and in order
Manage office supply room. Do monthly inventory and order supplies as needed
Ensure PPE Supply closets are kept clean and in order
Assist in managing site visits. Responsible for ordering meals and ensuring there is enough PPE for visitors. Coordinates with Plant/Operations Manager
Manages tags for company vehicles
Manage incoming and outgoing mail
Assist Operations Manager with sorting documents, printing and mailing time sensitive documents
Assist with any special projects or events
Sort and distribute pay stubs to respective Supervisors
Manage monthly Birthday Celebrations
Any other requested help
Coordinates with and Assists Quality manager to ship product samples
Collects and Enters necessary info into shipping tool to produce shipping labels and tracking data
Prepares samples for shipment and verifies they are picked up by the delivery person
Processes end of day report and any other needed info. regarding samples
Process Daily Report
Highlight and flag any problem BOLs and Log them to be fixed
Fix BOLs/contact CS for assistance fixing BOLs
Organize/File BOLs
Pull previously filed signed BOLs for Taylor/CS
Print BOLs and COAs for Customers if directed by CS
Update MHI Truck Log (check every Sales Order # including weights/batches)
Update ‘Exceptions' in TMX
Monitoring/replies MHI Dock Appointment email inbox
MHI Dock Appointment Chart (EOD)
Daily picked orders/dispatch from SAP Bagging schedule
Enter mine reports as they come in (2-3 times per week)
Assist with the clerical portion of Packaging and Shipping
Data Input for Packaging
Log all NC & OW bags from packaging report
Print Bagging reports from the packaging schedule
Place REQs in for Production Supervisors
Company
Imerys
The world leader in mineral-based specialty solutions for industry, Imerys transforms a unique range of minerals to deliver essential
Founded in 1880
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
unknown1999-04-01IPO
Leadership Team
Clare Sleeman
HR Business Partner
Erin Hansert
Talent Acquisition Partner
Recent News
2026-01-22
Business Wire
2025-11-05
Company data provided by crunchbase