GEx Search · 6 hours ago
Legal Assistant
Fort Lauderdale, FL
Full-time
Onsite
Mid, Senior Level
5+ years expGEx Search is a full-service law firm serving clients locally, nationally, and internationally, and they are seeking a Legal Assistant for its Trust & Estates Practice in the Ft. Lauderdale office. The role involves providing administrative support to attorneys in estate planning matters and the administration of estates and trusts, ensuring high-quality work and effective communication with clients and stakeholders.
Human Resources
Hiring Manager
Simon Ray
Responsibilities
Proven ability and experience handling all aspects of administrative support needed to assist attorneys in estate planning matters and the administration of estates and trusts with a sustained record of high-quality work
Working knowledge of the rules of procedure governing estate and trust administrations as they relate to this role
Using various court filing systems, must have experience filing pleadings in the state in accordance with the related court requirements
Experience working in a mid to large-sized firm and collaborating with various firm-wide departments in the handling of multiple responsibilities, including case opening, conflicts check, billing, training, records, etc
Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents
Experience tracking firm, attorney, and client expenses and using an application software to process reimbursements and payments
Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms
Schedule state court hearings in accordance with court requirements
Understand court requirements to calculate deadlines and ensure the attorney and team meet them
Schedule client and other appointments in coordination with the attorney
Managing electronic and paper case files
Handling incoming and outgoing mail and other correspondence
Answering, screening, directing, and placing telephone calls and emails
Completing tasks and following through with issue resolution, including the ability to meet deadlines and work in a fast-paced environment
Must have at least five years of law firm administrative experience as an estate planning or estate and trust administration legal assistant and/or paralegal
Florida probate experience is a plus
Physical attendance at the place of work
Other duties may be assigned
Qualification
Required
Proven ability and experience handling all aspects of administrative support needed to assist attorneys in estate planning matters and the administration of estates and trusts with a sustained record of high-quality work
Working knowledge of the rules of procedure governing estate and trust administrations as they relate to this role
Using various court filing systems, must have experience filing pleadings in the state in accordance with the related court requirements
Experience working in a mid to large-sized firm and collaborating with various firm-wide departments in the handling of multiple responsibilities, including case opening, conflicts check, billing, training, records, etc
Effective oral and written communication skills needed to draft and proofread correspondence, pleadings, and other legal documents
Experience tracking firm, attorney, and client expenses and using an application software to process reimbursements and payments
Knowledge and ability to participate in the client billing process, including assisting attorneys in entering narratives, tracking billable tasks, making edits, calendaring billing due dates, and delivering bills to clients in electronic and paper forms
Schedule state court hearings in accordance with court requirements
Understand court requirements to calculate deadlines and ensure the attorney and team meet them
Schedule client and other appointments in coordination with the attorney
Managing electronic and paper case files
Handling incoming and outgoing mail and other correspondence
Answering, screening, directing, and placing telephone calls and emails
Completing tasks and following through with issue resolution, including the ability to meet deadlines and work in a fast-paced environment
Must have at least five years of law firm administrative experience as an estate planning or estate and trust administration legal assistant and/or paralegal
Physical attendance at the place of work
Must have at least five years of law firm experience as a defense litigation legal assistant with Federal and State court experience
Experience working with multiple attorneys is required
Ability to work efficiently and effectively under pressure and time constraints
Ability to effectively balance multiple assignments and workflow from various attorneys
Ability to multitask and handle multiple responsibilities and high volume is crucial
Strong attention to detail, initiative, and follow-through required
Effective oral and written communication skills, including the ability to clearly express thoughts to others and exchange information
Working knowledge of Microsoft Office, including extensive knowledge of Outlook, Word, Excel, and experience working with law firm case management and billing software required
Strong attention to detail, essential for accurately drafting and reviewing legal documents
Excellent communication skills are critical for effectively liaising with clients and other stakeholders throughout the transaction process
Organizational skills are essential in maintaining case files and ensuring all documentation is readily available to attorneys
Preferred
Florida probate experience is a plus
Familiarity with law firm software, enhance transaction management efficiency and contribute to a smoother workflow
Knowledge of iManage, SmartTime, Aderant, Wealth Counsel, Estate Works, and Hot Docs are a plus
Company
GEx Search
GEx Search is an innovative and progressive global recruitment company that understands the importance of mapping talent pockets & generating a global pool of talent.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Robin Thomas
Founder & CEO
Anand Tated
Co-Founder
Company data provided by crunchbase