University of New Hampshire · 22 hours ago
Purchasing Agent, Facilities
Durham, NH
Full-time
Onsite
Mid Level
$20.15/hr - $33.15/hr
3+ years expThe University of New Hampshire is a comprehensive research institution, and they are seeking a Purchasing Agent to manage commodities related to facilities operations. The role involves sourcing, purchasing, and ensuring timely procurement of materials while collaborating with various stakeholders.
Professional ServicesTraining
Responsibilities
Primary warehouse purchasing contact for special order requests, sourcing, and processing
Independently place purchase orders for special order goods with accurate pricing, part information and descriptions, within USNH Purchasing Guidelines
Obtain the necessary paperwork and supervisory approvals before placing purchase orders over a specified limit
Responsible for assisting Facilities and other campus personnel with special order requests by answering questions, making suggestions and obtaining pricing and availability
Research various vendor print catalogs, internet catalogs and manufacturer or vendor websites to identify proper parts, assemblies or products based on specific or generalized specs provided by the Facilities tradespeople or other campus customers
Obtain and document quotes from various vendors for special order items assuring the best price available consistent with any time and/or freight constraints
Process return-to-vendor (RTV) paperwork and coordinate with the vendor on any returns, credits and re-shipments necessary and monitor the returns to make sure the vendor follows through with pick-ups, return shipments and processing of credits
Enter and maintain the special order Access database to provide follow-up information on orders and usage information on various parts
Generate and monitor the daily stock part requirement report and the Gen PREQs report to make sure that any needed items are ordered from the appropriate vendor
Make informed judgements and decisions on the need to place an order based on the parts past usage and the expected lead time
Processes the stock purchase orders assuring accurate order quantities, pricing and delivery date information
Follow up with vendor to correct any purchase order pricing, quantity or condition discrepancies reported by the warehouse personnel and update overdue delivery dates
Monitor and update the vendor part numbers and unit pricing for assigned vendors and assure that vendors are supplying an invoice for every shipment/purchase order
Process return-to-vendor (RTV) paperwork and coordinate with the vendor on any returns, credits and re-shipments necessary and monitor the returns to make sure the vendor follows through with pick-ups, return shipments and processing of credits
Recommend adjustments, based on monitoring of past item usage and information learned from communications with tradespeople, to the ROP, Safety Stock and/or EOQ levels and make those changes as directed
Process UShopNH purchase orders requests for vendors that do not accept P-Cards or for orders over the specified P-Card limit
Using the report generator, generate a monthly housekeeping part request report to determine housekeeping stock needs prior to the warehouse picking and delivery schedule
Order stock housekeeping supplies based on information obtained from the housekeeping part request report and communications with the housekeeping supervisors
Calculate, enter and bill all refrigerant gas used to the proper work order based on scanned reports sent from Facilities Maintenance Control
Maintain an accurate on hand inventory of refrigerant and prepare required Excel reports to comply with University and OSHA regulations
Maintain contact with vendors on current pricing and availability of highly volatile refrigerant market
Place orders for and track new virgin refrigerant as needed to maintain adequate on hand reserves
Process used reclaim tanks for return and credit or disposal
Answer incoming calls and respond to a variety of inquiries from the campus community and vendors
Assist the technicians with any mobile tablet or desktop issues in regard to ordering parts
Act as the Account Manager for processing P-Card transactions to include reconciling daily P-Card charge amounts with purchase order receipts, scanning into the IWMS and updating
Develop and maintain relationships with UNH personnel, vendors, and the public
Maintain the special purchase order Travel Slip spreadsheet and issue, record and process the Travel Slip purchase orders for the various tradespeople
Qualification
Required
Three to five years of related buying experience
Three to five years' experience in strategic sourcing with strong knowledge of related sourcing processes, tools/systems, policies, and best practices
Ability to communicate ideas and concepts clearly when interacting with customers and vendors, especially in relation to product identification and ordering
A demonstrated proficiency in using the Microsoft Office suite, particularly in Excel and Access
The ability to multi-task while working with a variety of individuals and tasks
Related warehouse experience and organizational skills
Bachelor's degree in Business Administration, Supply Chain, or related field
Experience working and leading strategic sourcing efforts in a multi-departmental environment
Prior experience with an Integrated Work Management System (IWMS)
Company
University of New Hampshire
The University of New Hampshire is the state’s public research university, providing comprehensive, high-quality undergraduate programs and graduate programs of distinction.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.12MKey Investors
U.S. Small Business Administration
2024-01-02Grant
2022-11-04Grant
2021-08-23Grant
Leadership Team
Adrianna Lamparelli
Program Manager for Campus Partnerships
Andrew Stockman
Chief Information Security Officer
Recent News
2026-01-24
2025-06-02
Providence Business News
2025-06-01
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