Salas O'Brien · 2 hours ago
Commissioning Operations Assistant
United States
Full-time
Remote
Mid Level
$50K/yr - $65K/yr
3+ years expSalas O’Brien is a company that values integrity, respect, and teamwork, focusing on delivering exceptional outcomes through its specialized subsidiary, Impact Cx. The Commissioning Operations Assistant will provide operational and administrative support to the Commissioning Operations Directors, ensuring efficient operations and collaboration across teams.
Industrial EngineeringMechanical Engineering
Responsibilities
Execute core operational tasks including onboarding coordination, checklists, documentation, and follow-ups
Support recruiting administration, candidate tracking, interview scheduling (non‑executive), and candidate logistics
Maintain and update organizational documentation, including org charts and operational records
Perform inbox triage for Operations Directors, identifying priorities and ensuring timely follow-up
Manage meeting scheduling, calendar coordination, and calendar protection
Support preparation of materials, communication summaries, and decision‑support documentation
Coordinate PPE and merchandise ordering, distribution, and inventory tracking
Manage shipping coordination and basic inventory controls
Support internal workflow processes and day-to-day team logistics
Coordinate (but not own) cross-functional activities with HR, IT, and Elevate related to onboarding and IT provisioning
Collaborate with the Executive Assistant to maintain clear role boundaries and avoid duplication
Serve as an operational liaison, helping advance cross-functional tasks through completion
Own assigned operational processes end‑to‑end to ensure consistent, timely, and accurate execution
Maintain visibility into active priorities and assist with recurring operational summaries
Build effective working relationships with the Project Operations & Controls team
Qualification
Required
3–5 years of administrative, operations, or coordination experience in a fast‑paced environment
Strong organizational skills with excellent accuracy and attention to detail
Ability to manage multiple priorities and operate effectively with limited supervision
Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, Word)
Clear and professional written and verbal communication skills
Demonstrated ability to build collaborative working relationships across teams
Self-starter comfortable navigating ambiguity and taking ownership
Preferred
Experience supporting recruiting, onboarding, or operations administration preferred
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
FoodProcessing.com
2025-10-16
Company data provided by crunchbase