Lewis Services | 100% Employee-Owned · 9 hours ago
Operations Administrative Assistant
Albany, NY
Full-time
Onsite
New Grad, Entry Level
$21/hr - $25/hrLewis Services is the second-largest utility vegetation management company in North America and is proud to be employee-owned. The Operations Administrative Assistant will serve as a primary administrative bridge between Operations and corporate shared services, ensuring effective communication and workflow coordination across various departments.
Information Technology
Responsibilities
Cross-Functional Corporate Liaison: Serve as the primary administrative bridge between Operations and corporate shared services to ensure organizational alignment. Facilitate seamless communication and workflow coordination between Operations and departments including Fleet, HR, Risk Management, Supply Chain, IT, Payroll, and Accounts Payable to resolve issues and submit necessary requests
Yard & Asset Inventory Management: Manage the database of local yard equipment inventories to ensure real-time accuracy. Audit equipment recorded in the database against monthly field reports to verify possession and integrity and review monthly mobile-device reports to process necessary changes
Compliance Management: Oversee corporate and driver compliance databases to ensure all employee certifications, training, and documentation are accurate and current. Proactively identify upcoming expirations via weekly queries and partner with Operations Leaders to immediately rectify deficiencies
Operational Reporting & Analysis: Prepare, format, and distribute critical data visualizations, including weekly operations summaries, utility forecast reports, and cost analyses to support leadership decision-making. Produce and disseminate recurring weekly, monthly, and quarterly reports to relevant stakeholders
Executive Administrative Support: Orchestrate regional and divisional meetings to optimize leadership time and resources. Draft and disseminate official notifications, requests, and internal communications on behalf of Regional and Division leadership
Process Optimization: Collaborate with other Operations Administrative Assistants within the region to standardize administrative workflows, balance workload distribution, and drive continuous improvement
Safety Support: Assist management with the coordination and execution of quarterly Drug & Alcohol random testing protocols
General Administration: Serve as the liaison between the corporate office and division leaders to ensure timely information flow and perform additional projects or tasks as assigned by Divisional and Regional Management
Qualification
Required
Education : Must possess a high school diploma or equivalent
Licensure : Must possess a valid driver's license
Technical Proficiency : Demonstrated expertise in Microsoft Office applications, specifically Word, Excel, and PowerPoint
Physical Capabilities : Ability to bend and lift up to 25 lbs to support operational needs
Core Competencies : Strong organizational skills with the ability to handle confidential information and coordinate multiple tasks through to completion. Must communicate effectively, both verbally and in writing
Preferred
Industry Experience : Prior experience in utility vegetation management, construction, or fleet operations is highly desirable
Database Management : Familiarity with compliance databases, HRIS systems, or similar enterprise software for tracking employee certifications and equipment inventory
Analytical Skills : Experience performing cost analyses, forecasting, and creating data visualizations in Excel (e.g., pivot tables, VLOOKUP)
Cross-Functional Leadership : Proven track record of acting as a liaison between field operations and corporate support functions like Supply Chain, HR, or Finance
Benefits
Employee Stock Ownership Plan (ESOP)
Paid training and industry certifications
Health, dental, vision & HSA options
401(k) +
Paid time off and Employee Assistance Program (EAP)
Company
Lewis Services | 100% Employee-Owned
Founded in 1938, Lewis has grown to become one of North America’s largest vegetation management companies.
Founded in 1938
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Leslie Compton Kass
Chief Executive Officer
Recent News
Seattle TechFlash
2025-06-11
Company data provided by crunchbase