Acadia Insurance (a Berkley Company) · 3 hours ago
Office and Executive Administrator
US-VA-Manassas
Full-time
Hybrid
Entry, Mid Level
2+ years expAcadia Insurance, part of W. R. Berkley Corporation, is looking for a highly organized Executive Assistant to support their President and executive team. The role involves managing complex calendars, preparing documents, coordinating travel, and maintaining communication among executives, while ensuring confidentiality and professionalism.
Commercial InsuranceInsurance
No H1B
Responsibilities
Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations
Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology
Assist in the preparation and distribution of correspondence, reports, presentations, and other documents
Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements
Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed
Act as a liaison, maintaining open lines of communication among executives, managers, and employees
Maintain a high level of professionalism and confidentiality in dealing with sensitive information
Assist in the execution of special projects as required by the executive team
Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support
Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site
Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives
Perform other duties as assigned
Qualification
Required
Minimum 2 years' experience in an administrative role at the executive level
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools
Excellent communication skills, both written and verbal
Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Ability to maintain a high level of integrity, discretion, and confidentiality
Ability to adapt to change with a focus on problem solving
Preferred
Bachelor's degree in Business Administration or related field preferred
Experience in the insurance industry highly desired
Benefits
Competitive compensation plan
Robust benefits package for full time regular employees
Company
Acadia Insurance (a Berkley Company)
Acadia Insurance specializes in commercial property casualty insurance. Our company began in 1992 insuring businesses in Maine.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Simone Grimes, CPA, MBA
Chief Financial Officer
Steve Rich, CPCU
Senior Vice President & Chief Claims Officer
Recent News
2024-03-06
Coverager - Insurance news and insights
2022-06-28
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