Minnesota State University, Mankato · 3 hours ago
Administrative Assistant for Graduate Studies and Research - Office & Admin Specialist Sr (AA26148)
Mankato, MN
Full-time
Hybrid
Senior Level
$22.23/hr - $31.68/hrMinnesota State University, Mankato is seeking a Temporary Administrative Assistant to provide high-level administrative support to the Associate Provost for Research and Dean of Graduate Studies. The role involves organizing record-keeping, building onboarding materials, and supporting the overall work of the College of Graduate Studies and Research.
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Responsibilities
Provides high-level administrative support and engages independently to perform specific tasks supporting the complex work of the Associate Provost for Research and Dean of Graduate Studies
Assists in organizing record-keeping for the division
Builds onboarding and training materials for the future administrative assistant
Supports other staff with the overall and varied work of the College of Graduate Studies and Research
Qualification
Required
Development of administrative and programmatic procedures: Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation
Customer Service: Skill in customer service sufficient to provide prompt, courteous, and accurate information to customers in person, on the phone, and through e-mail and other written correspondence
Computer: Ability to work in and navigate Workday, use MS Word, Access and Excel, and other software applications to prepare, create, format, edit, print, save and/or attach a variety of documents, including emails, memos, reports, letters, presentations, spreadsheets, tables, charts, graphs, in an efficient and timely manner
Communication: Ability to write and edit copy for expression, organization, strategic intent, grammar, style, word usage, and sentence structure for a wide range of writing assignments including presentations, speeches, press releases, talking points, articles, op-ed pieces, etc
Bookkeeping: Knowledge of bookkeeping practices and procedures sufficient to analyze financial transactions and assign them to specific accounts, write original journal entries that credit and debit appropriate accounts, post entries to ledger accounts, and adjust entries at the end of each accounting period
Ability to understand written and spoken communication sufficiently to maintain complex records, files, notes, and logs and clearly explain, discuss, communicate, and present complex ideas, regulations, policies, and procedures to students, parents, staff, and senior managers
Skill in using word processing, spreadsheets, presentations, graphic design, and other software applications to prepare reports, invoices, financial statements, letters, charts, graphs, invitations, and other items as needed
Leadwork: Skill in leading groups to set work priorities, arrange staff coverage to meet workload needs, initiate new work assignments, and resolve work-related issues
Preferred
Demonstrated commitment to fostering a diverse working and learning environment
Working knowledge of Minnesota State and MSU organizational leadership and structure; policies, procedures, and practices; and current strategic directions and priority goals and initiatives
Awareness of key stakeholders and constituencies for the College, University, Division of Academic Affairs, and Office of the Provost
Organizational skills: Organizational skills sufficient to manage multiple projects and stay focused through frequent interruptions while still delivering results and meeting deadlines
Ability to embrace changes in technology, campus resources and personnel, and the adjustment of office priorities and responsibilities and integrate changes into current procedures and operations
Demonstrated ability to exercise initiative, flexibility, and effectiveness in solving problems, while working within the boundaries of program and university guidelines
Benefits
11 paid Holidays
Vacation Time
Sick Time
Six weeks of Paid Parental Leave
Low cost medical and dental insurance with low deductibles ($250 - $1500)
A Pension Plan
457(b) and 403(b) retirement plans and other retirement investment options
Pre-tax medical and dental expense (with roll-over option) and dependent care accounts
Employer paid life insurance
Short and long term disability
Professional development
A tuition waiver program for employees and their dependents
Company
Minnesota State University, Mankato
Minnesota State University, Mankato is where tireless thought and innovative research bring real solutions to real needs.
Founded in 1867
1001-5000 employees
H1B Sponsorship
Minnesota State University, Mankato has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Vice President for Technology and Chief Information Officer
Bridget Gabaldon Lally
Graduate Assistant (Diversity, Equity & Inclusion - Community Partnerships)
Recent News
Star Tribune
2025-05-17
2025-04-17
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