Forward Air Corporation · 13 hours ago
Compliance Specialist - Fleet
Oak Brook, IL
Full-time
Onsite
Entry, Mid Level
2+ years expForward Air Corporation is a leading provider of ground transportation and logistics services in North America. They are seeking a Compliance Specialist - Fleet to manage the fleet onboarding lifecycle, ensuring compliance and safety for company and contracted drivers.
LogisticsService IndustryTransportation
Responsibilities
Facilitate and manage the end-to-end fleet onboarding and compliance process for new company drivers and contracted drivers (including owner-operators), ensuring all compliance requirements are met before activation
Monitor fleet preboarding and onboarding progress, proactively identifying bottlenecks and reporting completion and/or non-compliance to stakeholders in Fleet Recruiting, Human Resources, Safety, Operations, and others
Ensure all driver and vehicle information (e.g., IDs, VINs, license plate numbers, insurance details, etc.) is accurately entered into and maintained within company fleet management systems and platforms
Coordinate issuance, activation, reassignment, and cancellation of fuel cards across the fleet, maintaining appropriate controls and documentation
Verify, track, and continuously monitor appropriate insurance coverage across the fleet, ensuring required documentation is current, accurate, and compliant with company and regulatory standards
Maintain and update standardized checklists, workflows, and documentation to drive consistency, accuracy, and continuous improvement in support of a positive experience for newcomers to the fleet
Partner with Safety and Compliance teams to ensure adherence to Department of Transportation (DOT)/Federal Motor Carrier Safety Administration (FMCSA) and other applicable regulatory requirements related to driver qualification files, Motor Vehicle Records (MVRs), background checks, drug/alcohol testing, and applicable certifications
Conduct audits of driver and vehicle records in fleet management systems to identify and resolve gaps, expired documents, and potential compliance risks
Support training and education efforts for drivers and internal partners on onboarding processes, documentation standards, and compliance expectations
Maintain organized, accurate digital and/or physical files in accordance with company records retention policies and regulatory requirements
All other duties as assigned to meet evolving business needs
Qualification
Required
Education: High School Diploma or General Education Development (GED) required
Experience: 2+ years of experience in a transportation, fleet, safety, or operations support role, with exposure to driver onboarding and/or regulatory compliance
Working knowledge of DOT/FMCSA regulations and common fleet/driver compliance requirements (e.g., MVRs, background checks, medical cards, insurance documentation)
Strong attention to detail with the ability to accurately manage and reconcile large volumes of data and documents across multiple systems and platforms
Excellent communication and customer service skills, with the ability to provide professional support to individuals from all backgrounds
Proven ability to manage multiple priorities, meet deadlines, and follow structured processes while also identifying opportunities for improvement
Demonstrated discretion and confidentiality in handling and protecting sensitive information
Technical: Proficient with common office technologies, including Windows PCs, Microsoft O365 (Outlook, Word, Excel, PowerPoint, etc.) and web conferencing (Teams, Zoom, Webex, etc.)
Environment: Comfort commuting to/from and working in a 100% on-site setting (listed in this posting), with travel for related meetings/events
Preferred
Undergraduate degree preferred
Certification/Licensure: Transportation safety, DOT compliance, or related certifications (e.g., CDS, safety/compliance programs) preferred
Systems Knowledge: Tenstreet, HireRight, McLeod Transportation Management System (TMS), ServiceNow
Company
Forward Air Corporation
Forward Air has been a leader in the expedited ground transportation industry for over 40 years.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
$925MKey Investors
Irenic Capital Management
2024-05-28Post Ipo Equity
2023-12-20Acquired
2023-09-20Post Ipo Debt· $925M
Leadership Team
Shawn Stewart
President & Chief Executive Officer
Jamie Pierson
Chief Financial Officer
Recent News
Investor's Business Daily
2025-12-04
Company data provided by crunchbase