UTHealth Houston · 9 hours ago
Administrative Coordinator in Shared Services
Houston, TX
Full-time
Hybrid
Entry Level
1+ years expUTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. They are seeking an Administrative Coordinator to provide general business and financial operations support, coordinating day-to-day processes and handling confidential information. The role requires collaboration in a fast-paced environment, assisting with various financial tasks and human resources activities.
Health CareMedicalUniversities
Responsibilities
Coordinates the day-to-day business and financial processes. May trend past performance and forecast future financials
Coordinates and monitors travel, purchasing, payroll, timekeeping, contracts, and grants
Regularly handles confidential information and sensitive issues
Coordinates and schedules Human Resources activities, including recruiting and selection for classified staff
Monitors open encumbrances. Monitors expenditures and provides budget status reports. Provides a comparison between actual and budget
Responsible for the acquisition of documents needed to monitor adherence to grant or program requirements
Maintain departmental equipment and space inventories
May train entry-level support staff. May lead support staff
May serve as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities, and operations
Assigned routine budget and financial responsibilities by supervisor. Maintains and reconciles financial records/reports. FMS training with a passing score is required. Limited signature authority
Advises on financial and business practices, policy, and procedures as assigned by supervisor. Is responsible for making routine business and financial decisions and judgment calls
Other duties as assigned
Qualification
Required
A bachelor's degree or higher in a business-related field is required
One (1) year of related work experience required
Prior experience in finance, accounting, business administration, or business management required
Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required
FMS training with a passing score is required
Ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position
Employees must permanently reside and work in the State of Texas
Preferred
An accounting background - knowledge of debits, credits, and double-billing
Familiarity with internal billing system, which runs on an FMS called Oracle PeopleSoft
Working knowledge of University financial systems is preferred
Benefits
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts, including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Company
UTHealth Houston
UTHealth Houston educates the largest number of health care professionals in Texas.
1001-5000 employees
H1B Sponsorship
UTHealth Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (156)
2024 (133)
2023 (83)
2022 (111)
2021 (64)
2020 (64)
Funding
Current Stage
Late StageLeadership Team
Michael Tramonte
Senior Vice President, Chief Financial Officer
Melissa Pifko
Senior Vice President and Chief Legal Officer
Recent News
Steadman Philippon Research Institute
2025-09-17
vcnewsdaily.com
2025-07-15
2025-06-23
Company data provided by crunchbase