Chicago Transit Authority · 3 hours ago
Project Specialist II - Bus Operations
Chicago, IL
Contract
Onsite
Mid Level
$78K/yr - $78K/yr
3+ years expChicago Transit Authority is seeking a Project Specialist II to support the Bus Operations department. The role involves data analytics, project management, and administrative support to improve workflows and processes within the department.
CommunitiesCustomer ServicePublic TransportationTransportationTravel
Responsibilities
Collects, analyzes, and evaluates data gathered from various projects and synthesizes the data into meaningful reports and presentations
Performs research and gathers information and/or data related to assigned projects
Updates logs, records, and databases with data gathered for analysis according to record-keeping practices
Creates detailed and concise presentations and reports based on analysis performed and provides reports to management
Provides project management functions for Bus Operations
Initiates, organizes, and coordinates various projects, special assignments, and support activities as assigned
Produces complex correspondences, reports, and presentations using software for work processing, spreadsheets, and graphics
Executes project management strategies and functions, and works closely with other departments, as directed, related to special projects and initiatives
Manages and administers special functions exclusive to the department
Assists in developing and administering programs, procedures, goals and objectives
Develops methods to improve workflow and processes
Prepares and approves payroll information for department employees
Prepares and processes paperwork and submits to payroll as needed
Maintains and provides information to assist in resolving payroll disputes
Ensures payroll information meets guidelines as outlined in collective bargaining agreements
Provides administrative support when necessary
Assists in development and implementation of tools, programs, and procedures with the goal of improving communication and workflow within the department
Analyzes and evaluates department work flows and devises and evaluates new methods, tools, and/or processes
Acts as a liaison with various departments to aide in project management and completion
Collaborates with internal departments and identifies performance deviations and ongoing areas for further improvement
Maintains department documents, reports, and systems as assigned
Updates department records to ensure accurate information is maintained
Assists in maintaining various computer systems as utilized by department
Prepares and processes documents and reports relating to department personnel and distributes copies as needed
Performs related duties as assigned, including duties of Administration Manager during periods of absence
Qualification
Required
Bachelor's degree in Business Administration or a related field
Three (3) years of experience in an administrative position that includes project management, budget management, report preparation, and/or data analysis functions
Working knowledge of business analysis standards and processes
Working knowledge of project management methodologies
Working knowledge of administrative management policies and procedures
General knowledge of transit operations
General knowledge of the principles and practices in budget management
General knowledge of pertinent laws and regulations
Advanced computer and analytical skills
Advanced MS Office Suite (Word, Excel, Access) skills
Good oral and written communication skills
Good project management and analytical and decision making abilities
Ability to work with sensitive information while maintaining strict confidentiality
Ability to report findings in a clear and concise manner
Ability to prepare detailed analytical reports
Ability to verify accuracy and completeness of forms and databases
Ability to present information and report updates effectively
Ability to gather and analyze information
Ability to work independently without supervision
Ability to collaborate and work in a team environment
Company
Chicago Transit Authority
We deliver quality, affordable transit services that link people, jobs and communities.
10001+ employees
H1B Sponsorship
Chicago Transit Authority has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (3)
2022 (1)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
$146.1MKey Investors
Federal Transit AdministrationU.S. Department of Transportation
2025-11-24Grant· $121.1M
2023-06-27Grant· $25M
Leadership Team
Jeremy Fine
Chief Financial Officer and Treasurer
Bill Mooney
Chief Infrastructure Officer
Recent News
Chicago Tribune
2026-01-23
2025-12-25
Company data provided by crunchbase