Kennedy Krieger Institute · 14 hours ago
Executive Assistant (Administrative Operations)
707 N Broadway
Full-time
Onsite
Mid Level
$45K/yr - $45K/yr
4+ years expKennedy Krieger Institute is a prominent organization focused on providing exceptional administrative support, and they are seeking an Executive Assistant to support the Executive Suite. The role involves managing executive needs, handling scheduling, and maintaining professionalism in all interactions.
CommunitiesEducationHealth Care
Responsibilities
Provide executive support, including but not limited to, managing calendars, making travel arrangements, and preparing travel and expense reports. Anticipate executive needs and proactively manage priorities, schedules, and deliverables
Provide executive-level communication, professional presence, and represent leadership in internal and external interactions
Maintain files and security of confidential information, such as patient medical records, hospital financial information, salary data, staff information, and legal information
Respond to calls and visits from patients, their families, faculty and staff, business associates, and the public at large. Determine the urgency and priority of the situation, handle appropriately (including suggesting referrals as appropriate), and inform the supervisor when the situation warrants their attention
Open, review, and distribute incoming interoffice and external mail, bringing priority items to the supervisor’s attention
Respond to correspondence on own initiative
Compose correspondence, draft memos, transcribe meeting minutes, and proofread a variety of materials
Perform research, create reports and presentations, and work on special projects as assigned
Coordinate site visits for VIPs, foundations, donors, collaborators, and professional peers
Manage relationships with external constituents (e.g., legislators, community groups, visiting lecturers, and consultants)
Keep expense records and reconcile credit card accounts
Manage Executive Suite resources across conference rooms, kitchen, and common areas, including maintaining conference room calendars and audiovisual equipment, maintaining kitchen and office supplies, and scheduling maintenance of office equipment as needed
Provide administrative and logistical support during accreditation activities, including The Joint Commission (TJC) triennial survey, Commission on Accreditation of Rehabilitation Facilities (CARF) accreditation, and other regulatory reviews. Responsibilities include preparing and organizing required documents, supporting leadership and the command center during survey sessions, ensuring meeting spaces are ready for surveyors and the command center, and assisting with communication and follow-up throughout the survey window
Collaborate with other Executive Assistants to ensure seamless support and cross-coverage for all members of the Executive Suite
Participate in team meetings, knowledge sharing, and continuous improvement initiatives
Maintain and adhere to established departmental policies and procedures, including attendance, quality assurance, safety, environment of care, and infection control
Qualification
Required
High School diploma, GED, or equivalent required
Minimum four years of previous administrative support experience is required, preferably in an executive, hospital, and/or academic environment
Preferred
Associate's degree or equivalent is preferred
Experience supporting senior leadership, managing confidential information, and handling complex scheduling and event coordination preferred
Company
Kennedy Krieger Institute
Kennedy Krieger Institute helps children and young adults with disorders of the brain, spinal cord, and musculoskeletal system.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.99MKey Investors
Government of United States of AmericaFCC
2023-01-15Grant· $1M
2020-05-19Grant· $0.99M
Leadership Team
Bradley Schlaggar
President and CEO
Amy Bastian
Chief Science Officer
Recent News
2026-01-11
Medical Xpress - latest medical and health news stories
2025-08-26
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