Japan House London · 5 hours ago
Finance Assistant
United States
Full-time
Remote
Entry, Mid Level
2+ years expJapan House London is dedicated to providing an authentic experience of Japan through art, design, and culture. The Finance Assistant will support the finance team by processing accounts payable and receivable, serving as the main liaison with Japan’s Ministry of Foreign Affairs, and assisting in financial reporting and month-end closing activities.
ArtMuseums and Historical SitesProduct Design
Responsibilities
Process high volumes of supplier invoices accurately in a timely manner and with great attention to detail, ensuring correct coding, approvals, and documentation
Proactively manage the invoice workflow, including chasing approvals, resolving discrepancies, and preventing backlogs
Prepare and execute payment runs (BACS and international payments where applicable in line with internal controls)
Reconcile supplier statements and investigate unmatched or disputed items
Liaise with suppliers and internal stakeholders (project managers, operations and restaurant) to resolve invoice and payment queries
Work as part of a team to assist with the raising of sales invoices
Assist with the month-end close, including processing of accounting journals and reconciliations (inc. bank) as required
Assistance with ad hoc finance projects as they arise
Deal with ad hoc queries as necessary
Act as main point of contact between Japan House and Japan’s Ministry of Foreign Affairs on finance-related issues, coordinating and processing finance and accounting-related matters
Assist in the submission of financial reports and documents required from MoFA in Japanese, including creating approval letters, invoices and reports
Ad hoc translations and document preparation/submission along with the Finance Director
Arranging informal meetings with MoFA staff and keeping notes of matters discussed
Translation work for various emails and documents
Such other duties and activities as may be required from time to time
Qualification
Required
At least two years of experience in a finance or accounts-based role
Fluent in both written and spoken English and Japanese, with a high proficiency in business language standards
Excellent Excel skills including pivot tables and VLOOKUP
Competency in MS applications including Word and PowerPoint
Preferred
Finance qualification or degree from an accredited college, or working towards this
Knowledge of Xero or any other ERP systems would be an advantage
Benefits
Generous holiday allowance – up to 36 days per year inclusive of public and bank holidays
Group life insurance scheme
Health & Wellbeing app including remote GP service and access to counselling, physiotherapy and life coaching services
Cycle to work scheme
Employee discount for the Japan House Shop and Stand
Discount platform for high street shops
Access to perks and discounts local to Kensington High Street, London
Personal learning budget after 6 months’ service
Company
Japan House London
Japan House London is a home for Japanese creativity and innovation that showcases the art and technology that represent Japanese culture.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sam Thorne
Director General and CEO
Recent News
2025-09-24
2025-09-12
2025-05-07
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