WSP in the U.S. · 2 days ago
Administrative Assistant
New York, NY
Contract
Onsite
New Grad, Entry Level
$38K/yr - $68K/yr
0+ years expWSP is one of the world's leading engineering and professional services firms, seeking an Administrative Assistant for their Long Island City, NY office. The role involves supporting project management tasks, assisting with office responsibilities, and ensuring effective operations within the Joint Transportation Management Center (JTMC).
AssociationBankingE-Commerce
Responsibilities
Assist the NYSDOT Project Manager in administering the Joint Transportation Management Center (JTMC) contracts, preparing annual budgets; financial record keeping
Assist Operations Manager in answering telephones, be point of contact for visitors, complete filing reports, perform general office responsibilities
Perform various administrative tasks supporting the 24/7 JTMC traffic operations
Manage recordkeeping for call contract-related correspondence and communications
Utilize a variety of software packages such as Excel, word processing, spreadsheets, graphics, and electronic mail to complete assignments as dictated by JTMC Manager
Develop memoranda, engineering style reports and graphics products per project requirements
Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Ensure appropriate background material is attached
Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for specific information
Manage consumable inventory – office supplies, paper products, other miscellaneous items
Manage calendars and conference room schedule for multiagency facility
Take meeting minutes to compile for distribution to meeting attendees
Set appointments/meeting invitations at the direction of JTMC Manager
Organize files and paperwork flow
Perform other miscellaneous tasks at the direction of the JTMC Manager
Recommend changes or modifications in the office, implement, or suggest new or revised procedures
Qualification
Required
Associate degree
0-2 years of full-time employment with administrative work
Experience with business office procedures
Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct and related policies and procedures
Perform additional responsibilities as required by business needs
All candidates must successfully pass a NYSP Criminal History Background Check
Benefits
Coverage related to medical, dental, vision, disability, and life
Retirement savings
Paid sick leave
Paid vacation (or other personal time)
Paid parental leave
Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings
Company
WSP in the U.S.
What if you could shape built and natural environments – and the future of those that use them? With us, you can.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Lewis (Lou) Cornell
President and Chief Executive Officer
Andrew Esposito
Chief Financial Officer
Recent News
2023-05-11
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