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Navajo County · 18 hours ago

Superior Court Docket Clerk I

Holbrook, AZ

Full-time

Onsite

New Grad, Entry Level

Navajo County is seeking a Superior Court Docket Clerk I to perform clerical work of moderate difficulty in filing and processing legal documents. The role involves maintaining court records, providing information to the public, and assisting with jury management and court operations.

GovernmentInternetLegal

Responsibilities

Provides attorneys, clients and court personnel deficiency information

Answers telephone calls, takes messages, disseminates caller information and sets up conference calls

Maintains court records and lists of jurors

Communicates with attorneys, other courts and Judges, law enforcement agencies and the public

Works with parties in person, in writing and/or on the phone; provides information and assistance to the public without giving legal advice; responds to inquiries from court personnel, judges, attorneys, and the public; answers calls; determines the callers needs; forwards/transfers or takes messages

Provides clerical support and assistance as required

Works with and assists staff; revises and/or sends correspondence; picks up, delivers, opens, and distributes mail; makes photocopies, scans, and distributes documents, operates fax machine, and provides other office and customer services support and assistance as required

Accepts and receives monies and issues receipts as required for records requests; updates electronic and/or manual case management systems

Verifies, enters, retrieves, corrects, and updates data in the court management system; retrieves files and documents

Receives and files legal documents in paper and electronic format

Reviews legal documents to determine proper venue and jurisdiction

Calendars legal documents for judicial review

Facilitates public access to judicial records

Issues warrant and writs as ordered by Superior Court

Researches court records in film, paper and electronic format

Direct the summoning, selection, screening, orientation, and assignment of all trial jurors and grand jurors in accordance with Arizona Revised Statutes

Maintain Navajo Countys master jury list

Direct the daily operations of summoning, qualifying, excusing, and postponing of jurors

Determine from the court calendar the number of jurors to call on a daily basis and develop best practices guidelines and emergency procedures to accommodate changes in the calendar

Administer the orientation of jurors, manage the random assignment of jurors to trials, and track daily juror utilization

Establish and maintain automated and manual record-keeping procedures and maintain jury records as required by Arizona Revised Statutes

Maintain effective communication with judges, court personnel, attorneys, criminal justice agencies, the general public, and prospective jurors

Sorts, counts, and stamps incoming court documents

Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents

Files court documents and files in assigned storage areas within the Superior Courthouse

Retrieves, and prepares files for court upon request when needed

Maintains accurate and complete digital and physical files

Prepares correspondence and court notifications for mailing

Prepares, processes, and certifies copies of court documents and files

Enters and maintains data in automated case management system and maintain lists

Assists in the receipt processing, in qualification, sorting, and filing of 60,000 questionnaires

Processes, scans and performs data entry of juror questionnaire information into electronic case management system

Assists with utilization of jury kiosks during juror check in

Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings

Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day

Enters data points during protective order hearings into the electronic case management system

Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement

Communicates in person, via email, or phone the various components Regarding Juror Qualifications, Reasons For Excusal/deferments And general juror information

Performs work in a specified area within the Superior Court Clerk's Office

Adheres to teamwork to help enrich lives beyond expectation

Qualification

Court management systemLegal document processingData entryCustomer serviceRecord-keepingCommunication skillsTeamwork

Required

Performs clerical work of moderate difficulty in filing and processing of legal documents