Administrative Specialist – Administrative, Senior jobs in United States
cer-icon
Apply on Employer Site
company-logo

Inside Higher Ed · 14 hours ago

Administrative Specialist – Administrative, Senior

positionAtlanta, GA
timeFull-time
remoteOnsite
seniorityMid, Senior Level
date4+ years exp

Inside Higher Ed is seeking an Administrative Specialist, Senior to provide high-level administrative and operational support to the Senior Associate Provost and Assistant Provost for the Office of Academic Affairs. This role involves managing executive calendars, coordinating meetings and travel, and supporting strategic initiatives through research and data synthesis.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Provide high-level administrative and project support to senior leadership
Manage complex executive calendars, meetings, and briefings
Coordinate all travel arrangements, including pre-approvals, itineraries, reimbursements, and expense reports
Draft and prepare professional correspondence, reports, and presentations
Conduct research and prepare summaries to support strategic initiatives and decision-making
Serve as a primary liaison to internal and external stakeholders, handling confidential matters with discretion
Oversee day-to-day administrative operations of the Office of Academic Affairs
Maintain confidential records and standardized digital and physical filing systems
Draft and distribute official communications and announcements
Coordinate logistics for meetings, workshops, and special events
Prepare agendas, record minutes, and track action items to completion
Plan and coordinate logistics for meetings, trainings, conferences, and special events
Organize meeting materials and support high-profile visits
Ensure timely and accurate travel coordination and reimbursements in compliance with university policy
Process financial transactions, expense reports, and assist with procurement activities
Provide administrative support to the HR Officer, including recruitment and personnel transaction support
Maintain tracking tools, spreadsheets, and databases for HR and business operations
Support graduate assistant appointments and related documentation

Qualification

Executive calendar managementTravel coordinationWritten communicationHR processes knowledgeFinancial processes knowledgeOrganizational skillsProject managementMeeting coordinationData synthesisConfidentiality management

Required

Bachelor's degree and four years of administrative experience, or an equivalent combination of education and experience

Preferred

Experience supporting senior or executive leadership in a university or complex organization
Knowledge of higher education administrative, HR, and financial processes
Demonstrated experience with executive calendar management and travel coordination
Strong written communication, organizational, and project management skills
Ability to manage multiple priorities independently while maintaining confidentiality

Benefits

Health
Dental
Vision
Tuition assistance
Retirement

Company

Inside Higher Ed

twittertwittertwitter
company-logo
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
dateFounded in 2004
location
Washington, District of Columbia, USA
people-size51-200 employees
web-link
https://www.insidehighered.com/

Funding

Current Stage
Growth Stage
Total Funding
unknown
2022-01-10Acquired
2006-08-31Series Unknown

Leadership Team

leader-logo
Stephanie Shweiki
Director, Foundation Partnerships
linkedin

Recent News

PRLog
PebblePad Announces Global Partnership with Inside Higher Ed and Times Higher Education
2025-11-07
Research & Development World
NSF caps indirect costs at 15% for new university grants
2025-05-03
Business Standard India
OPT removal, visa scrutiny by US: Why Indian student enrolment fell 28%
2025-04-11
Company data provided by crunchbase