GEA Group · 16 hours ago
Executive Administrator
Frisco, TX
Full-time
Onsite
Mid, Senior Level
$80K/yr - $95K/yr
5+ years expGEA Group is a global leader in engineering solutions, serving various industries. They are looking for an Executive Administrative Assistant to provide high-level administrative support to the executive team, focusing on internal communications and ensuring smooth day-to-day operations.
Food ProcessingIndustrialSupply Chain Management
No H1B
U.S. Citizen Only
Responsibilities
Prepare meeting agendas, materials, and minutes for executive meetings
Manage executive calendars, schedule meetings, and coordinate travel arrangements
Screen incoming calls, emails, and correspondence, directing them to appropriate departments
Assist in the preparation of reports, presentations, and confidential documents
Serve as the primary point of contact for internal communications on behalf of the executive team (liaise with different departments for PR activities and public facing materials
Handle personal tasks as needed for the executives
Manage special projects as assigned by executives, ensuring timely completion and follow-up
Collaborate with cross-functional teams to ensure projects align with organizational goals
Track project progress and report on key milestones
Coordinate office activities and ensure the smooth operation of the office
Assist with budget tracking and financial reporting, including expense management
Plan and coordinate company events, meetings, and retreats
Manage office supply inventory, order supplies, and handle vendor relationships
Organize and maintain files, databases, and corporate records
Draft, edit, and proofread internal communications, including newsletters, emails, and presentations
Work with Marketing to maintain corporate branding and ensure consistency across all communications
Coordinate communication between departments and teams to ensure clear and consistent messaging
Qualification
Required
Bachelor's degree in business administration, communications, related field preferred
5+ years of experience in executive-level administrative support, communications, and business knowledge required. Familiarity with multinational processes and procedures is desirable
Strong organizational skills with the ability to multitask and prioritize
Excellent written and verbal communication skills
Ability to work independently and handle confidential information with discretion
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Google Workspace, etc.)
Strong time management and organizational skills
Ability to work under pressure and manage tight deadlines
Problem-solving and critical thinking skills
Professionalism and strong interpersonal skills
High attention to detail and accuracy
Benefits
Medical, dental, and vision coverage begins on your first day
12 paid holidays, including a flexible floating holiday
136 hours of PTO to relax or explore
A 7% 401(k) employer match helps grow your retirement savings faster
Tuition reimbursement to further your education or skillset
Wellness incentive program rewards healthy habits
Access to a confidential Employee Assistance Program for personal or professional guidance
Flexible Health Savings and Spending Accounts to manage out-of-pocket expenses
Company
GEA Group
GEA is the suppliers of systems and components to the food, beverage and pharmaceutical industries.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknown2014-01-01Private Equity
Leadership Team
Zsolt Szeker
SVP Indirect Procurement and Excellence Functions
Anselm Schoenmakers
Vice President Liners & Supplies PLM and Dairy Expertise
Recent News
2025-12-30
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