Lewis County · 3 hours ago
Office Manager - Facilities
Chehalis, WA
Full-time
Onsite
Mid, Senior Level
$6,427.72/mo - $8,435.42/mo
4+ years expLewis County is currently hiring an Office Manager to join their Facilities Department. The role involves overseeing administrative operations, supervising personnel, and ensuring compliance with County policies while managing budgets and providing administrative assistance.
Government Administration
Hiring Manager
Chloe Nugent
Responsibilities
Oversees and coordinates the administrative operations for the Facilities Department, including personnel administration, budget, accounting, plan and policy development and updates, billing, cash receipts, contracts, project management, and customer relations; evaluates issues, and recommends solutions
Coordinates activities with other organizations and outside agencies; manages assigned Department support staff; supervises, trains, and evaluates the performance of assigned personnel; monitors staff compliance with departmental policies and procedures; provides hiring recommendations
Processes, reviews and approves personnel documents and files; maintains records, research and updates files and databases; assures all administrative actions are in compliance with County policy
Provides administrative assistance to assigned personnel; maintains departmental calendars; schedules and coordinates meetings; prepares correspondence, meeting minutes, and legal documents
Functions as a member of the Department management team; represents the Department at meetings with County staff and outside agencies; assists in the development, implementation, and administration of the Department’s administrative and fiscal policies and procedures
Prepares and administers assigned operating budgets; tracks expenditures; processes invoices, billing, and expense reimbursements; prepares departmental payroll; reconciles revenues and prepares financial and revenue trend reports
Prepares and administers resolutions, legal notices, service contracts, and procurement; monitors compliance with regulations governing expenditures for State and County contracts
Responsible for the development, implementation, and administration of the Facilities surplus program
Performs a variety of systems administration duties; adds and deletes system users; changes user authorities; completes statistical queries; provides assistance in troubleshooting system issues
Orders and maintains custodial and office supply inventories; authorizes minor purchases; coordinates maintenance and repair services for office equipment and facilities
Qualification
Required
Associate's Degree in Business Administration, Accounting, or a closely related field; AND four (4) years' experience supervising administrative operations
A valid Driver's License is required
Company
Lewis County
Lewis County
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase