SWJ TECHNOLOGY · 13 hours ago
Administrative Assistant – German speaker
Vance, AL
Full-time
Onsite
Mid, Senior Level
5+ years expSWJ Technology specializes in providing engineering, planning, and project management services across various industries. They are currently seeking an Administrative Assistant – German speaker to perform a variety of general administrative and secretarial tasks to support the Vice President and Senior Managers in the automotive industry.
ConsultingIndustrial EngineeringProject Management
Responsibilities
Executes or initiates implementation of administrative practices and procedures determined by, or in conjunction with others
Prepares and checks agenda for meetings, attending staff and/or conference meetings as directed and prepares the minutes of the meetings as required
Performs administrative functions required by the Vice President or Senior Managers in the execution of his/her duties
Based upon knowledge of the business and executive function, provide knowledge and assistance to the other staff members in order to assist smooth operations
Performs filing of company information for the Operations department or forwards the records to the appropriate personnel for filing
Communicates information between the Vice President and staff members verbally and/ or in writing
Prepares and coordinates the flow of communication within the Operations department and with the different other departments, staff and/or external allied organizations and entities
Arranges conferences, seminars, meetings and agendas, prepare travel requests, make transportation and hotel arrangements for the administrative staff and for member company executives when requested
Ongoing contact and communication with German counterparts and executive offices
Coordinates the completion and maintenance of sensitive data, such as the Vice President’s Goal agreement
Act as a liaison between the Vice President and public entities such as Universities, etc
Coordinates worldwide travel schedule for the Vice President and Senior Managers, as well as, coordinating the Vice President’s calendar in order to facilitate important dates, eliminate potential conflicts and allow time for normal duties
Coordinate Vice President’s activities with regards to special ceremonies, events and international visitors
Act as ongoing contact person to German plants/headquarters, especially in the absence of the Vice President
Prepares presentations as needed for the Vice President
Perform safe work practices and participate in training and safety programs in a positive and proactive way by following safety rules, procedures, regulations, standards and laws. Report all unsafe acts, unsafe conditions, and injuries to supervisor or Human Relations
Qualification
Required
Bachelor's degree in business administration OR associate's degree in business in related area with the combination of minimum 5 years of work experience
A minimum of five (5) years of relevant professional experience in a Administrative Assistant Role
Administrative assistants must maintain a professional demeanor in all situations and be able to withhold confidential information
Must be flexible, have excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Excellent Power Point and Excel skills required
Preferred
Language Skills In German
Company
SWJ TECHNOLOGY
SWJ TECHNOLOGY offers quality and equipment management, project management, and consulting services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase