GrowthAssistant · 2 months ago
Events & Marketing Operations Specialist
United States
Full-time
Remote
Mid Level
$85,000/mo - $100,000/moGrowthAssistant is seeking an Events & Marketing Operations Specialist to manage complex workflows for virtual and in-person events. The role involves coordinating events from planning to follow-up, managing tools, and ensuring successful execution of events.
AdvertisingRecruitingStaffing AgencyTraining
Responsibilities
Create and manage webinars and virtual events (Zoom, Luma)
Set up forms, landing pages, and workflows in HubSpot; test automations
Enrich audience lists in Clay or other CRM tools
Upload audience segments to LinkedIn, Instantly, and Unify for email outreach
Edit & upload creative content for LinkedIn organic & paid social posts
Create campaigns in HubSpot and add event/email assets
Coordinate vendors and venues for events and dinners (call/email for availability, confirm logistics)
Manage deliveries via Task Rabbit or Uber Courier, including ordering, tracking, and communication
Duplicate and edit slides; create briefing reports with relevant attendee and event data (Salesforce, Google Sheets)
Plan, coordinate, and execute webinars, virtual events, and live sessions from start to finish
Provide administrative and production support immediately before, during, and after live events
Manage creative development process for events:
Maintain accurate list of events with title, topic summary, and key details
Complete templatized creative briefs for registration and follow-up emails
Clean booth scans, removing non-ICP contacts before upload to HubSpot
Execute post-event HubSpot and personal email follow-ups (Instantly/Unify)
Synthesize meeting notes and update Salesforce and internal spreadsheets
Update Notion pages with event details and outcomes
Maintain internal documentation of event processes and updates
Assist in routine administrative and repeatable marketing operations tasks
Qualification
Required
Familiarity with SOME of these marketing/event technology stack (client is happy to train on specific tools as/if necessary): HubSpot OR Salesforce (both is preferable), Clay (preferred), Instantly, Unify, Zoom, Luma, Task Rabbit, Google Workspace, Notion
Experience managing multiple events simultaneously (virtual, in-person, small and large-scale)
Basic vendor and venue communication skills (calls and emails)
High attention to detail for list management, data entry, and follow-up tasks
Ability to work independently while following clear processes and playbooks
Comfortable working US Eastern Time zone (11am–7pm), with shift hours varying as needed and scheduled ahead for conference/virtual event support
Preferred
Experience with multi-step workflow automation
Familiarity with social media post setup (LinkedIn)
Previous experience in field events, conferences, or corporate dinners
Experience in regulated industries or working with sensitive client data
Knowledge of banquet/event space logistics (sound, room setup, layout considerations)
Benefits
Work Set-up: Permanent Work From Home
Attendance Bonus of $ 25 for every monthly perfect attendance
Performance Bonus
Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
Referral Bonus of $ 300 for every successful referral
Holiday Paid Time Off (PTO) for 7 days in a year
Paid Time Offs (PTO) for 6 days in a year
Healthcare Plan
Parental Leave
Company
GrowthAssistant
GrowthAssistant is a staffing agency that recruits and trains professionals to handle marketing tasks and campaigns for businesses.
Founded in 2021
11-50 employees
H1B Sponsorship
GrowthAssistant has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Early StageCompany data provided by crunchbase