Executive Director, Inc. · 13 hours ago
Membership and Administrative Manager, AAEM
Milwaukee, WI
Full-time
Hybrid
Mid LevelExecutive Director, Inc. is seeking a Membership and Administrative Manager for the American Academy of Emergency Medicine (AAEM). The role involves supporting membership by ensuring accurate records, processing dues, and providing administrative support for various committees and projects.
AssociationConsultingHealth CareNon ProfitProfessional Services
Responsibilities
Provide first-line information for general society inquiries via phone and email accounts
Manage the processing of new member applications including the creation and distribution of welcome packets
Responsible for annual dues invoicing including database turnover, website updates, and regular distribution of invoices
Maintain accurate paper and electronic files (including, but not limited to shared project files, membership database records and other project management tools)
Manage data entry for all new activity codes and all database additions
Effectively communicate with staff team the new data input and maintenance of appropriate reports
Ensure timely and accurate content updates of the website in areas of responsibility
Manage membership initiatives by facilitating onboarding kits and teleconferences, as needed
Manage the postage mailing account
Provide general administrative support of membership initiatives as needed including scheduling volunteer meetings, taking meeting minutes, and tracking action items and project timelines
Assist with managing lists for email notifications and other communications
Assist senior staff leadership with the development of the annual membership strategic marketing plan
Serve as staff liaison to assigned AAEM committees and task forces
Other duties as assigned
Qualification
Required
Strong verbal and written communication skills, including professional phone and email etiquette
Ability to work collaboratively as part of a team
High level of professionalism, discretion, and reliability
Strong organizational skills with attention to detail and accuracy
Ability to manage multiple tasks and shift priorities effectively
Flexible and adaptable in a role that spans multiple functions
Ability to take direction while also working independently when appropriate
Proficiency with standard office software and digital communication tools
Ability to learn new systems, processes, and workflows quickly
Commitment to aligning work and communications with organizational mission and values
Computer proficiency, outstanding organizational and communication skills required
This position requires the ability to safely lift and carry, or move, items weighing up to 30 pounds on a regular basis
Preferred
Bachelor's degree or equivalent work experience preferred
Company
Executive Director, Inc.
EDI is a top company in association management, providing professional services for national and international medical, certification, and scientific associations.
Founded in 1962
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Fifie Jehovah
Chief Executive Officer
Linda Cullen Gallagher
Executive Director/Founder
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