City of Milwaukee · 15 hours ago
PAYROLL ASSISTANT 1
Milwaukee, WI
Full-time
Onsite
Entry Level
$54K/yr - $69K/yr
2+ years expThe City of Milwaukee is committed to providing exemplary service to its residents and is seeking a Payroll Assistant 1 for the Department of Public Works. The role involves supporting hiring and onboarding, as well as payroll processing, which includes data entry, timesheet verification, and payroll calculations.
GovernmentNon ProfitOffice Administration
Responsibilities
Perform data entry, timesheet verification, and payroll calculations
Enter, review, edit, audit and approve time, using the City’s online time entry system
Maintain and process absence and leave paperwork, including print reports; file supporting documentation in personnel and medical files
Follow up with managers and employees regarding required documentation
Provide employee support in entering personnel/payroll/benefits records using PeopleSoft Human Resource Management System (HRMS)
Prepare payroll hours, salary dollars, and benefit adjustments
Calculate retroactive and special-pay adjustments
Generate and reconcile reports, such as time owed and allowed and the sick leave incentive program
Research and answer phone calls and emails; provide written documentation of inquiries from employees or other City departments
Provide support to managers and employees regarding departmental policies and procedures
Qualification
Required
Two years of progressively responsible payroll and/or accounting experience
Ability to exert up to 10 pounds of force occasionally
Ability to identify and resolve time entry and payroll-related issues
Knowledge of mathematics and attention to detail to accurately calculate salary adjustments and formulas
Ability to learn and accurately apply payroll processes and procedures
Ability to read, understand, explain and apply benefits, payroll deductions, leave policies and procedures, and departmental and city-wide policies
Ability to learn and efficiently utilize the City's payroll-related systems, including PeopleSoft (HR), the Financial Management Information System (financials) and timekeeping (CityTime)
Ability to proficiently use software programs such as word processing, spreadsheet, and payroll databases to create documents, spreadsheets, charts and reports
Ability to learn and accurately apply state and federal payroll compliance requirements
Ability to maintain accurate and detailed records
Ability to read and interpret job-related documents such as City Ordinances, State and Federal labor regulatory policies, procedures, and forms
Ability to effectively learn and use the scheduling module in CityTime or a comparable system
Knowledge of customer service best practices and the ability to incorporate them into operations
Ability to communicate effectively verbally to explain policies, procedures and payroll transactions to employees at all levels of the organization
Written communication skills to produce error-free correspondence, accurately applying the conventions of grammar, punctuation and spelling
Ability to communicate with culturally diverse individuals at all levels inside and outside the organization
Ability to work well independently and as a team member
Ability to perform work with a high degree of accuracy
Ability to think critically and analytically
Ability to work effectively under pressure and tight time constraints
Integrity and the ability to maintain complete confidentiality
Ability to handle multiple projects with varying and often tight deadlines
Honesty, integrity and the ability to use City resources responsibly
Initiative and dedication to process improvement
Ability to exercise judgment, discretion, and tact in handling confidential payroll and personnel matters
Impeccably detail-oriented
Preferred
Certified Payroll Professional
Benefits
Wisconsin Retirement Systems (WRS) Defined Benefit Pension Plan
457 Deferred Compensation Plan
Health and Dental Insurance
Paid Parental Leave
Comprehensive Wellness Program
Onsite Clinic Services
Onsite Employee Assistance Program
Alternative Work Schedules
Long Term Disability Insurance
Group Life Insurance
Tuition Benefits
Paid Vacation
12 Paid Holidays
Paid Sick Leave and other paid leaves
Flexible Spending Arrangement
Commuter Value Pass
Company
City of Milwaukee
City of Milwaukee is the official government website of the city that provides information and updates.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Bernadette K.
Chief Equity Officer
Brian Hinkle TSSP, CPM,WSO-CSM (RAIL) PTSCTP
Chief Safety Officer
Recent News
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2025-09-04
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2025-07-16
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2025-05-05
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