Informa · 18 hours ago
Conference Coordinator, Greenbuild
605 3rd Ave, New York, NY 10158, USA
Full-time
Onsite
New Grad, Entry LevelInforma is a leader in the Events Services industry, and they are seeking a Conference Coordinator for the Greenbuild event. The role involves supporting the planning and execution of conference programming, managing speaker logistics, session scheduling, and ensuring a seamless experience for attendees.
B2BBusiness IntelligenceEventsInformation ServicesLead GenerationMarketingPublishing
Responsibilities
Work closely with Senior Conference Manager to execute annual conference program including speaker recruitment, CFP management, session scheduling, and communicating with Working Groups/Association on a regular basis
Maintain and manage online conference operations website based on program timeline including, but not limited to, build-out and test speaker resource center, speaker contracting, speaker communications and task completion, conference content and all presentation needs
Support conference program production schedule and multi-faceted call for proposals process for the general conference program in coordination with marketing and the association
Assist Sr Conference Manager with onsite conference operations at the event including temporary staff, speaker coordination of 400+ individuals, onsite access control assistance, speaker ready room and specialty programs/tracks including:
Coordinate production including run of show documents, voice over recordings, furnishings, slide decks, stage sets, videos, music, stage management
Coordinate and recommend, based on specific types of education needs, applicable stage/room set, audio visual, food and beverage
Coordinate education related sponsorship fulfillment support
Coordinate meeting rooms, diagrams and room setup
Coordinate access control needs and grid setup with operations and registration
Produce conference surveys, quizzes and on-site digital distribution
Maintain Provider status for continuing education units through multiple industry associations, including submitting all sessions for approval, ensuring proper presentation requirements are followed, post-show follow-up and credit reporting/adjustments
Work with Marketing to ensure conference information on show websites is timely and updated frequently
Coordinate with marketing to set up, extensively test, and monitor registration for conference program & speakers
Coordinate with marketing and operations to develop and test mobile application for attendee onsite use
Organize delivery of Conference recordings and executive summaries via online platform(s)
Qualification
Required
Excellent communication skills, both written and verbal
Project coordination skills and proven ability to work on multiple priorities and work within tight deadlines
Strong organizational skills and attention to detail
Experience of populating databases, websites or CRMs
Knowledge and experience with Microsoft Teams and Zoom platform functionality
Strong computer skills, specifically with Microsoft Office. Outlook, Excel and PowerPoint experience essential, Access a strong desirable asset
Ability to work independently is essential
Previous experience in events a strong asset
Ability to mail merge an asset
Passion for virtual technology and event platforms an asset
Positive work ethic and teamwork/collaborative skills
Company
Informa
Informa is a business intelligence, academic publishing, knowledge, and events group.
Founded in 1998
10001+ employees
H1B Sponsorship
Informa has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
unknown2014-05-30IPO
Leadership Team
Andrew Mullins
CEO Informa Connect Division
Patrick Martell
Chief Executive, Business Intelligence Division
Recent News
2025-12-24
Company data provided by crunchbase