New Jersey Courts · 2 hours ago
Administrative Specialist 1 Confidential - Operations
Newark, NJ
Full-time
Hybrid
Entry Level
$49K/yr - $77K/yr
3+ years expNew Jersey Courts is seeking a detail-oriented Administrative Specialist to support their Operations Division. The role involves providing confidential administrative support, managing calendars, and facilitating communication among judges, staff, and stakeholders.
GovernmentLegalNon Profit
Responsibilities
Provide confidential administrative support to the Assistant Trial Court Administrator, including managing calendars, tracking due dates and follow-ups, and ensuring smooth workflow according to operational schedules. Requires the ability to handle sensitive information with discretion and integrity
Provide on-site coverage of the Ops/TCA reception area and respond to inquiries and requests from judges, staff, stakeholders, and the public by telephone, email, and in-person communication
Draft agendas, record and prepare meeting minutes, follow up on deliverables, and leverage technology solutions to enhance office efficiency
Serve as a central point of contact for facilities issues, coordinating with judges, staff, divisions, vendors, and county and state agencies to resolve concerns promptly
Facilitate daily operational support by acting as a liaison among management, Human Resources, other divisions, and the central office
Generate reports, analyze information, and develop recommendations to improve operational efficiency
Provide assistance with a variety of facilities support services, including mail distribution, water deliveries, and meeting various needs for judges’ courtrooms and chambers
Assist and advise team members on work in progress, ensuring high-quality service delivery and adherence to policies and procedures
Assist with the planning and coordination of committees and special events within the Vicinage
Qualification
Required
Three years of experience performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments
Ability to use a keyboard, no minimum speed
Regular and predictable physical presence at the worksite is an essential function of this position
For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position
For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations
Newly hired employees must agree to a thorough background check that will include fingerprinting
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey
Preferred
Submission of a cover letter is preferred but not required
Company
New Jersey Courts
New Jersey Courts is a government institution that offers legal proceedings, criminal trials, assistance and case resolution.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Antoinette Rinaldi
DIRECTOR HUDSON COUNTY IDRC
Gilberto Velasquez
Assistant Chief Probation Officer
Recent News
2025-06-11
2025-05-16
2022-02-17
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