Marian University Indianapolis · 14 hours ago
Operations Coordinator
Indianapolis, IN 46222, USA
Full-time
Onsite
Mid, Senior Level, Lead/Staff
10+ years expMarian University, a leading institution of higher learning located in Indianapolis, is seeking a dedicated and dynamic individual to join their team as an Operations Coordinator within health professions admissions. This role involves supporting prospective students in their journey towards a career in the health professions by managing admissions operations and data management.
EducationHigher EducationUniversities
Responsibilities
Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services
Coordinate day-to-day admissions operations for health professions programs ensuring smooth workflow and compliance with institutional policies
Serve as a central point of contact for prospective applicants regarding admissions processes, deadlines, and documentation
Manage admissions data entry and record-keeping, including maintaining accurate applicant files and updating databases or CRM systems
Support communications with applicants throughout the admissions lifecycle, from initial inquiry through enrollment decisions
Work closely with admissions counselors, program directors, administrative staff, and enrollment management to ensure alignment of processes and goals
Draft and send routine correspondence to applicants, departments, and external stakeholders
Utilize admissions software and CRM tools to track applicants, document interactions, and generate reports for leadership
Ensure compliance with university policies, FERPA, and relevant accreditation requirements in handling applicant data
Help analyze operational metrics (e.g., application trends, event attendance, conversion rates) to support process improvements
Identify areas for workflow efficiency, recommend enhancements, and assist in implementing updated procedures
Maintain and update admissions documentation, checklists, and process guide to reflect best practices and institutional changes
Support special projects or strategic initiatives aimed at improving health professions enrollment outcomes
Qualification
Required
Associate or bachelor's degree in education, business, analytics, marketing, communications, or a related field
Over 10 years of relevant experience will be accepted in lieu of the degree
Highly desired: Previous experience working in a professional school admissions office
Demonstrated ability to write professional correspondence and effectively present information, responding to questions with clarity and professionalism
Proven track record of meeting deadlines for meetings, projects, reports, and assignments
Proficient computer skills, including a strong command of relevant software applications
Excellent communication and interpersonal skills, enabling effective collaboration with diverse stakeholders
Company
Marian University Indianapolis
Marian University is a Catholic university dedicated to excellent teaching and learning in the Franciscan and liberal arts traditions.
201-500 employees
H1B Sponsorship
Marian University Indianapolis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (5)
2023 (2)
2022 (3)
2021 (2)
2020 (3)
Funding
Current Stage
Growth StageTotal Funding
$26.91MKey Investors
Lilly EndowmentGreen Bay Packers FoundationIndiana University Health
2024-08-02Grant· $25M
2024-06-19Grant· $0.25M
2023-11-22Grant· $0.5M
Leadership Team
Kenith Britt
Chief Operating Officer and Chancellor of the Indianapolis Campus
Ray Stanley
Chief Information Officer / Vice President
Recent News
Inside INdiana Business
2025-11-25
Inside INdiana Business
2025-05-17
Inside INdiana Business
2023-11-28
Company data provided by crunchbase