Carleton College · 5 hours ago
Administrative Assistant in Psychology and Cognitive Science
Carleton College Campus
Full-time
Onsite
Mid, Senior Level
$22.40/hr - $23.10/hr
5+ years expCarleton College is a private liberal arts college located in Northfield, Minnesota. They are seeking an Administrative Assistant to manage the office and provide administrative support to the department chair and program director, enhancing faculty teaching and research while serving as the face of the department.
Higher Education
Responsibilities
Assist faculty in preparation of course materials, including materials for library reserve
Assist faculty with special requests regarding courses, classroom or maintenance needs
Prepare and edit annual course schedule and catalog copy for old and new courses
Enter courses into Workday
Gather and distribute information to students concerning department requirements, courses, teaching schedules, faculty office hours/activities, career and internship opportunities
Work with Educational Associate to update and maintain the department website ensuring information is available regarding the curriculum, department guidelines, major requirements, etc
Post publicity on the Carleton Events Calendar, the campus electronic sign boards, put up posters, and submit information to Media Relations on lectures, visitors’ talks, etc
Assign advisers, compile transcripts and reports regarding majors’ completion of requirements
Work with Educational Associate to coordinate gathering of submissions from alumni and produce and distribute an annual alumni newsletter
Work with Educational Associate to maintain departmental social media presence
Submit job postings to a wide range of organizations
Arrange candidate visits, including scheduling interviews and talks (room, publicity, meals, transportation, lodging, expense reimbursements)
Create itineraries to share with candidates, Provost, faculty, involved students, other departments
Solicit student involvement in candidate visits, specifically arrange student-led tours of campus, lunch with majors
Communicate with candidates regarding arrangements
Create publications and then publicize candidate talks: production and distribution of posters
Manage recruiting expenses (monitor total spent, submit receipts to workday)
Coordinate appointments with Provost’s office
Analyze and correct periodic budget reports; follow-up on necessary corrections with the Business Office
Purchase supplies and equipment for classes and labs as needed using College credit card, requisition or other method; reconcile credit card purchases monthly, monitor and approve all other department members’ statements, and maintain records
Organize and request payments for student awards and other departmental payments to vendors
Qualification
Required
Post-high school education with five or more years of related experience
Skilled in word processing, desktop publishing, web editing, and willingness to learn new technology
Excellent organizational, time management and interpersonal skills
Ability to work independently and meet deadlines
Experience engaging on social media
Ability to work with a large and diverse group of faculty, prioritize work, and multi-task with many interruptions and some unpredictability of work situations
Preferred
Associate or Bachelor's degree
Must have the ability to understand and follow written and oral work instructions, operations, safety procedures, and hazardous labels
Benefits
A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution.
Medical, dental, vision, life and disability insurance.
Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s.
Employee Assistance Program (EAP) for all employees.
A dependent tuition program after six years of service.
Company
Carleton College
Carleton College is a school in Northfield.
201-500 employees
H1B Sponsorship
Carleton College has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (19)
2023 (8)
2022 (8)
2021 (12)
2020 (1)
Funding
Current Stage
Growth StageTotal Funding
$0.15MKey Investors
Andrew W. Mellon Foundation
2019-02-26Grant· $0.15M
Leadership Team
Dan Stephans
Director of Systems and Infrastructure
Kelsey Deshler
Chief Investment Officer
Recent News
2025-04-30
2025-03-27
Twin Cities Business
2024-11-26
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