Ravinia Festival · 15 hours ago
Assistant Production Coordinator
Highland Park, IL
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrRavinia Festival is a not-for-profit organization dedicated to the transformative power of live music. The Assistant Production Coordinator plays a key role in managing the daily operations of the Production department and serves as a primary contact for artist hospitality needs during concerts.
Event PromotionEventsMusic
Responsibilities
Shared responsibility acting as main receptionist/dispatch for the Production department
Shared responsibility in creating and maintaining the master operations schedule for the Production department
Aid in the management of day-to-day backstage operations (e.g. oversight of department transportation, maintaining department inventories, aiding in the organization and coding of department purchase receipts, etc.)
Shared oversight of the department’s Production Assistants
Assist with running errands and driving artists, as needed
Lead day-of-show artist hospitality and dressing room set-up with the aid of Production management staff
Creation of dressing room forms, shopping lists, and other organizational paperwork for artist hospitality
Lead the non-technical advances for select performances (e.g. catering/hospitality, artist transportation logistics, guest lists, etc.)
Assist the Production Manager in guiding approved Explosive Detection K9 units through backstage, as needed
Other duties as assigned
Qualification
Required
Ability to work well as part of a team and independently
Excellent communication, attention to detail, and organizational skills
Creative problem-solving skills
Ability to multi-task and remain composed in a fast-paced environment
Clean driving record
Drivers must be age 19+
Record must be free of any violation for speeding in excess of 19mph over the speed limit within the last three years
Record must be free of multiple speeding violations (of any severity) within the last three years
Record must be free of any at-fault accident violations within the last five years
Preferred
Background in hospitality, event planning, or concert operations
Familiarity with live performances (from the performance and/or production staff end)
Experience overseeing and/or leading staff
Proficiency with Google Workspace
Fluency in more than one language is a plus
Benefits
Eligible for Illinois Paid Leave plan.
Monthly cell phone stipend provided during employment.
Staff parking is available at the venue.
Some meals provided throughout the concert season.
Company
Ravinia Festival
Ravinia Festival®, North America’s oldest music festival, stands today as its most musically diverse, presenting over 100 different events throughout the summer.
Founded in 1904
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jeffrey P. Haydon
President & CEO
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