Jacksonville Sheriff's Office · 1 day ago
CONTRACTS / PROCUREMENT SPECIALIST
US-FL-Jacksonville
Full-time
Onsite
Entry, Mid Level
$80K/yr - $90K/yr
2+ years expThe Jacksonville Sheriff's Office is seeking a Contracts / Procurement Specialist to facilitate the contract administration process within the Administrative Technology Section. The role involves preparing and reviewing contracts, ensuring compliance with laws and policies, and maintaining vendor relationships while assisting in budget administration and financial reporting.
GovernmentLaw EnforcementNon ProfitPublic Safety
Responsibilities
Facilitates contract administration process within Administrative Technology Section (ATS), including data entry in the contracts management database, maintenance of paper files, routing and monitoring of existing contracts
Prepares scope of work, writes contracts, reviews terms and conditions and makes recommendations and edits
Ensures contracts are in compliance with Federal and State laws, as well as current Sheriff’s Department policies, procedures and guidelines
Monitors status of contract through the procurement cycle. Monitors contract expirations, renewals, and extensions, and maintains contract files on databases
Maintains working relationship with vendor(s) to solve any issues that may arise
Communicates regularly with stakeholders to facilitate and understand desired outcomes and ensure information is correct and meets expectations
Communicates with stakeholders to ensure project deliverables are satisfactory and meets the needs of the Sheriff’s Office
Assists in administration and analysis of project budgets, including entries and other related tasks
Researches and reconciles discrepancies and completes entries to correct errors on the various reconciliations
Acts as a consultant on accounting matters and assists in applying financial data to solve operating problems
Assists in annual review of contract administration planned related rules and procedures
Assist in the preparation of the reports
Performs reviews to ensure compliance with applicable policies, laws, and regulations
Performs advanced accounting duties
Assists with committees as needed
Assists with financial reporting to federal and state agencies, including but not limited to financial reporting, payroll and purchasing approvals, billing, reconciliations, cost transfers, cost sharing, sub recipient monitoring; time and effort certification, new accounts set ups, closeouts, and troubleshooting, when required
Confers with departments concerning specifications, complaints, and special problems related to procurement
Assist in the supervision of preparation of local bid invitations
Assist with Request for Proposal (RFP)/Bids, analyzes the responses, and recommends the best value award from an ISM perspective
Assist in the process for receiving requisitions, determining bidders, and accepts, tabulates, and helps in making the awards where needed
Prepares procurement-related rules and procedures
Ensures compliance with legislative regulations and other policies
Implements procedures pertaining to U.S. import/export laws and regulations
Proposes export classification and maintains import/export files
Assists in training new personnel
Assists departments in obtaining information on requested products and in the preparation of purchase specifications
Maintains documentation of buying transactions. Assists in monitoring legal and regulatory requirements pertaining to purchasing and procurement
Qualification
Required
Bachelor's degree in Business, Accounting, Finance or closely related field or equivalent combination of education and experience
Two years of progressively responsible experience in accounting, business, finance reporting, and financial systems
Knowledge of OMB Circulars and state/federal contract and grant regulations
Knowledge of word processing and spreadsheet applications
Must possess technical writing and editing skills which include contractual language and procedures
Ability to multitask and work cooperatively with others
Effective written and oral communication skills
Company
Jacksonville Sheriff's Office
Jacksonville Sheriff’s Office is a law enforcement body that manages policing, investigations, and public safety services.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase