Sam Houston State University · 16 hours ago
Administrative Coordinator II
Huntsville, TX
Full-time
Onsite
Mid Level
3+ years expSam Houston State University is a vibrant institution located in East Texas, known for its dynamic community and commitment to employee well-being. The Administrative Coordinator II will perform advanced administrative coordination duties, focusing on procurement, travel transactions, scholarship coordination, and budget monitoring to support the College of Arts & Media.
EdTechEducationHigher EducationNon ProfitSTEM EducationUniversities
Responsibilities
Processes purchase requests and related procurement documentation, including purchase requisitions, interdepartmental orders, direct payments, and invoice reconciliation
Provides procedural guidance to departments on procurement requirements, timelines, and documentation
Tracks procurement activity and related expenditures and maintain organized records
Serves as liaison with Procurement & Business Services and related university offices regarding purchasing processes and documentation
Serves as the primary P-Card delegate, including reconciliation of monthly statements, monitoring charges, and maintaining authorized users
Prepares purchasing summaries and expenditure reports for the Dean and college leadership
Processes travel pre-approvals, expense reports, and reimbursements
Provides guidance to departments on travel documentation, deadlines, and policy compliance
Reviews travel documentation for completeness and accuracy prior to submission
Acts as liaison with Disbursements & Travel Services regarding travel-related processes
Coordinates scholarship administration in collaboration with academic departments, Financial Aid & Scholarships, and University Advancement
Tracks scholarship allocations, awards, and expenditures to ensure funds are distributed appropriately and in accordance with university guidelines
Maintains scholarship budgets and prepare summary reports and data as requested
Monitors budgets related to procurement, travel, scholarships, and other operational expenses
Tracks expenditures and reconcile charges to support accurate financial reporting
Prepares budget summaries, expenditure reports, and supporting documentation for college leadership
Coordinates facilities-related billing and reconciliation, including charges associated with work orders or projects
Maintains accurate and organized electronic and physical records
Identifies opportunities for process improvement related to procurement, travel, scholarship administration, and financial tracking
Serves on college or university committees as requested to represent the Dean’s Office
Performs other related duties as assigned
Qualification
Required
Bachelor's degree in a related field
Three years of relevant administrative assistant experience or experience in a related field
A combination of education, experience, and training that would produce the required knowledge and abilities could be considered
Requires thorough knowledge of university administrative, financial, and operational policies and procedures
Requires proficiency with Microsoft Office systems, financial platforms (Banner or equivalent), and standard office equipment
Must demonstrate strong organizational skills, attention to detail, independent judgment, and the ability to manage multiple processes simultaneously
Preferred
Experience in Higher Education is desirable
Benefits
Superior benefit package
Competitive salaries
Flexible work environment
Programs that support a healthy work-life balance
Professional development opportunities
Educational assistance
Dependent assistance programs
Company
Sam Houston State University
A Great Name in Texas Education.
5001-10000 employees
H1B Sponsorship
Sam Houston State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (19)
2023 (19)
2022 (22)
2021 (8)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$0.15MKey Investors
National Science FoundationNational Endowment for the Humanities (NEH)
2023-01-13Grant
2023-01-10Grant· $0.15M
Leadership Team
Jeanine Bias
Associate Vice President for Student Experience & Chief Retention Officer
Recent News
Company data provided by crunchbase