UICGS / Bowhead Family of Companies · 19 hours ago
Accounts Payable Specialist - UIC Commercial Services
Anchorage, AK
Full-time
Onsite
Entry, Mid Level
2+ years expUIC Commercial Services is seeking an Accounts Payable Specialist to process and maintain vendor invoices, ensuring timely and accurate payments. The role involves reviewing and coding invoices, obtaining approvals, processing payments, managing A/P files, reconciling transactions, and assisting with audits.
Information Technology & Services
Responsibilities
Monitor the MS Outlook inbox daily for invoices, past due statements, and other A/P-related documents; determine appropriate action (e.g., payment processing, routing for coding/authorization)
Review and input accounting codes on invoices, ensuring numerical accuracy in alignment with the Chart of Accounts
Route properly coded invoices to designated approvers and follow up for timely authorization
Process approved invoices for payment, prepare checks, and ensure mailing; file copies appropriately
Handle voided or canceled checks due to error, loss, or return; document actions and reissue per established guidelines, including corrective journal entries
Create and maintain A/P filing systems: vendor files (numerically), document files (alphabetically), and audit/report files (by cycle)
Distribute A/P-related documents to personnel and vendors via fax, email, mail, or accounting systems
Support monthly A/P reconciliation to vendor statements
Generate and file A/P reports such as “AP Edit Reports” or other GL transaction summaries upon request
Assist with annual or ad hoc A/P audit preparation
Provide guidance to UIC and subsidiary staff and vendors on A/P procedures and issue resolution
Perform other related duties as assigned
Qualification
Required
Knowledgeable in Microsoft Excel, Word, Outlook, and SL Dynamic programs
Exhibits good communication skills in writing, verbally, and on the phone
Exhibits good 10 key calculator skills
Knowledgeable of accounting principles
Ability to multi-task, work under pressure, and meet deadlines required
Ability to maintain the highest confidentiality of all Company information
Ability to pass a NON-DOT pre-employment drug screening, and must follow all NON-DOT Drug and Alcohol testing program requirements
Preferred
Associate of Arts or Science degree
Two to five years of related accounting experience
Knowledgeable with Sage Timberline accounting system
Company
UICGS / Bowhead Family of Companies
UIC Government Services (UICGS).
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mike Hundley
President
Company data provided by crunchbase