Intac Solution · 1 week ago
Business Professional - Executive Admin Assistant
Englewood Cliffs, NJ
Full-time
Onsite
Senior Level, Lead/Staff
$37/hr - $39/hr
8+ years expIntac Solution is seeking an Executive Administrative Assistant to provide high-level administrative support. The role involves managing information requests, performing clerical functions, and acting as a communication manager for executives and their teams.
Logistics & Supply Chain
Responsibilities
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Prepare invoices, reports, memos, letters, financial statements, and other documents
File and retrieve corporate documents, records, and reports
Open, sort and distribute incoming correspondence, including faxes and emails
Prepare responses to correspondence containing routing inquiries
Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
Review and approve invoices, reports, memos, letters, financial statements, and other documents
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
Prepare agendas and make arrangements for committee, board and other meetings
Make arrangements for travel, planning meetings, etc
Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc
Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
Liaison with customer and internal exec level
Develop and maintain cross divisional relationships with other admin assistants
Handle adhoc admin duties as they arise
Qualification
Required
Highschool Diploma required
3+ years' Executive Administrative experience required
Exec Admin experience
Have can-do spirit
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
Ability to work independently and manage one's time
Ability to keep information organized and confidential
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
2 year degree or equivalent work experience
8-10 years' experience required
Experience working with executives mandatory
Preferred
bachelors preferred
Bilingual in Korean - Education requirement
Bilingual in Korean and English
Company
Intac Solution
Headquartered in Dallas Texas, ITS is an Expert Staffing Company to provide limitless hiring solutions to various projects such as Packaging & RB Inspections, Mobile QA Engineering.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase