North Carolina State University · 23 hours ago
UTS - Temporary Executive Assistant at UNC Chapel Hill
Raleigh, NC
Full-time
Onsite
Mid Level
$29/hr - $29/hr
3+ years expNorth Carolina State University is seeking a Temporary Executive Assistant to provide high-level administrative and operational support to senior-level executives. The role involves managing complex calendars, travel arrangements, and communications while fostering strong relationships within the organization.
EducationNon ProfitUniversities
Responsibilities
Provide proactive, thoughtful assistance and support to senior-level executives, including complex calendar management, travel arrangements, and expense reconciliation
Manage multiple administrative activities and duties simultaneously with high attention to detail
Communicate effectively and promptly with internal and external stakeholders, including responding to emails, drafting and routing communications, responding to general inquiries, and ensuring elite communication flow within departments and external relationships
Organize meetings, travel, and schedules for senior leadership with organization-wide leadership responsibilities
Handle complex and confidential materials, applying judgment, initiative, and responsiveness in a thoughtful way
Prepare and review high-level documents, including PowerPoint presentations and Word files, for internal- and external-facing use
Provide general office-management support, including organizing company events, coordinating and maintaining documentation of key administrative processes, managing office supply inventory, vendor coordination, mail, and shared workspaces
Nurture and grow key relationships with clients, vendors, faculty, prospects, and staff in direct support of senior leadership
Process invoices, account reconciliation, and monitor budgets for certain projects and cost codes
Provide event preparation and coordination support as needed, including gathering necessary materials, taking notes, and communicating follow-up steps
Other duties as needed
Qualification
Required
A minimum of 3 years of experience in an Executive or Administrative Assistant role, or in a project management role, or equivalent experience required
Ability to work independently with minimal supervision, as well as collaboratively as part of a team
Demonstrated ability to build strong working relationships across the organization and with key stakeholders beyond the organization to ensure coordination of efforts and continuous progress toward goals
Outstanding written and verbal communication skills
Extensive experience with commonly used Microsoft Office programs
NC Drivers License
Valid NC Driver's License required
Preferred
Knowledge of Asana and Salesforce a plus
Experience with Concur preferred
Previous experience in an Executive Assistant or Administrative Assistant role, or Project Management
Familiarity with commonly used Microsoft Office programs
Benefits
Health Insurance for Temporary Employees
Enhance your career with LEAD courses
Attend non-revenue generating sporting events for free.
Childcare discounts
Wellness & Recreation Membership
Wellness Programs
Company
North Carolina State University
North Carolina State University is an educational institution that offers graduate and undergraduate programs.
10001+ employees
H1B Sponsorship
North Carolina State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (211)
2024 (134)
2023 (164)
2022 (106)
2021 (90)
2020 (108)
Funding
Current Stage
Late StageTotal Funding
$60.84MKey Investors
National Institute of Food and AgricultureNational Safety CouncilBezos Earth Fund
2024-06-26Grant· $0.27M
2024-06-13Grant· $0.05M
2024-05-31Grant· $30M
Leadership Team
Marshall Brain
Director
Recent News
2026-01-23
2026-01-06
Company data provided by crunchbase