Gateway Foundation · 12 hours ago
Administrative Assistant II - Carbondale, IL
Carbondale, IL
Full-time
Onsite
Mid Level
$19.27/hr - $28.12/hr
3+ years expGateway Foundation is a national non-profit dedicated to helping individuals with substance use and mental health disorders. The Administrative Assistant II will provide essential office and administrative support, including managing correspondence, maintaining records, and acting as a liaison between departments.
Addiction TreatmentHealth CareMedicalMental HealthNon ProfitRehabilitationWellness
Responsibilities
Responsible for office and administrative support duties including composing and typing correspondence, compiling data and preparing summary reports, processing billing information and coordinating projects
Monitors revenue and expenses, processes purchase requisitions, handles petty cash transactions and maintains cash receipts and ledger
Maintains record keeping and filing systems, schedules meetings and conferences, and answers telephone. Schedules service appointments to ensure proper operation of office equipment
Acts as administrative liaison between assigned department or center and other Gateway areas by gathering and exchanging information
Qualification
Required
High school diploma or equivalent required plus one (1) year training in business or office administration
Three (3) years of progressive office/administrative support experience required; must be proficient in Microsoft Office software applications (Word and Excel)
Ability to communicate with others in order to gather and exchange information
Ability to respond to telephone inquiries
Ability to continually proofread, check and verify data from printed form and computer monitor display
Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis
Ability to pull, lift and transport files and documents to and from various locations within office or assigned location
Benefits
Medical, dental, and vision insurance for employees and dependents
Employee wellness program promoting health and fitness and offering cash-saving premiums
Employee assistance programs focused on mental health
403(b) Retirement Plan with 3% employer match
Short-term and Long-term Disability and Life and AD&D Insurance paid for by Gateway
Flexible Spending Accounts for medical and dependent care
Public Service Loan Forgiveness (PSLF)
18 paid time off days per year – accrual rates increase with years of service
9 paid company holidays
Work-life-balance
Training & Development Programs
Tuition Reimbursement - up to $5,250 per calendar year
ELearning access to online courses that provide CEU’s and job-related training
Clinical Supervision: Formal and informal guidance
Company
Gateway Foundation
Gateway Foundation offers a wide range of addiction treatments, therapy, and clinical services for substance abuse and mental health.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ave Costa
Chief Development Officer (CDO)
Recent News
2025-10-27
2023-11-08
Company data provided by crunchbase