University of Michigan · 8 hours ago
Administrative Assistant Intermediate (Hybrid)
Flint, MI
Full-time
Hybrid
Entry, Mid Level
$34K/yr - $43K/yr
2+ years expThe University of Michigan is seeking an Administrative Assistant Intermediate to provide financial support to division directors, faculty members, and students. The role involves maintaining office functionality, composing correspondence, and supporting event management staff while managing financial records and administrative duties.
E-LearningEducationHigher EducationUniversities
Responsibilities
Under direct supervision, run, create, prepare, and maintain financial reports and transactions
Work with supervisor to identify errors and irregularities and pursue corrections to them
Maintain financial records for all CIT departments as directed
In association with Business Admin, create and process Journal Entries as directed
Complete forms in accordance with UM-Flint procedures
Utilize electronic educational records systems (e.g. Business Objects, M-Pathways, SIS, etc.)
Maintain and manage inventory levels of current office and class supplies stock, as needed
May provide assistance with preparation of program reviews, analysis, and report summaries as directed
Assist with administrative duties related to planning, management, administration and reconciliation of budgets for both General Fund and Non-General Fund programs (including travel and hosting, research grants, contracts, gifts and/or donations) as directed
Prepare and process various procurement transactions, purchases, reimbursements and reports inclusive of research awards
Work directly with faculty and staff to monitor, reconcile and process P-card transactions and concurrent reports in Emberse as directed
Work directly with faculty to monitor, reconcile and check balances of faculty financial accounts (grants, awards, start-up packages)
Support faculty and staff travel arrangements, including securing pre-authorizations, reimbursements, and booking when necessary
Process student non-PO payments and reimbursements as necessary
In coordination with Business Admin, facilitate the purchasing of faculty supplies, course materials, project-based materials and equipment
Support the data entry, revising, and entering information in various systems
Support CIT staff organizing CIT events including conferences, workshops, seminars, research events, and other meetings
Manage maintenance schedules for printers/copiers, water delivery, shredder service, and other office equipment
Respond to and apply general solutions to faculty, staff, and student needs/problems
Other duties as assigned
Qualification
Required
High School diploma or equivalent
2 or more years of administrative support experience
Demonstrated understanding of data, assessment, and technology
Experience with budget administration, reconciliation, and general financial tasks
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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IEEE Spectrum
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