USC Verdugo Hills Hospital · 14 hours ago
Administrative Assistant I
Los Angeles, CA - Health Sciences Campus
Full-time
Hybrid
Entry Level
$23.89/hr - $25/hr
2+ years expUSC Verdugo Hills Hospital is seeking a full-time Administrative Assistant I to provide comprehensive administrative and clerical support to the Department of Surgery. This role is essential for the smooth daily operation of the department, supporting leadership, faculty, and staff through effective coordination, organization, and customer service.
Hospital & Health Care
Responsibilities
Provides general administrative support
Maintains calendars, schedules meetings, and coordinates logistics including conference rooms, equipment, and refreshments
Attends meetings as assigned, records minutes, and prepares materials for distribution
Maintains organized electronic and physical filing systems
Maintains call schedule database via online apps
Supports day-to-day office operations, including ordering supplies, tracking inventory, and submitting service or facilities requests
Performs routine clerical duties such as photocopying, scanning, filing, mailing, and handling deliveries
Assists with basic data gathering, tracking, and recordkeeping related to departmental operations and budgets
Creates and maintains simple spreadsheets, logs, charts, and databases
Serves as a primary point of contact for faculty, staff, students, and visitors
Answers phones, routes inquiries, researches information, and responds to requests in a timely and professional manner
Provides general information related to departmental procedures and university policies, escalating issues as appropriate
Assists with coordination of meetings, interviews, orientations, and departmental events
Helps prepare agendas and materials and ensures smooth execution of events
Provides administrative support for special projects as assigned
Performs other duties as assigned
Qualification
Required
Strong work ethic; dependable and reliable
Experience in a complex medical or academic development setting encouraged
Excellent communication skills – both written and verbal
Comfortable interfacing with highest level of university leadership and university supporters/volunteers
Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels
Practices a high level of integrity and honesty in maintaining confidentiality
Ability to multi-task effectively and demonstrate strong organizational skills
Sound judgment and decision making
A cooperative and team-oriented attitude
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience
Preferred
Bachelor's degree with administrative support experience, preferably supporting leadership
Experience working in an academic, research, or healthcare setting
Company
USC Verdugo Hills Hospital
Our mission is to provide personalized, high-quality healthcare relevant to our patient community.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Tadren Kennedy, MPH, MBA, FACHE
Chief Operating Officer
Mary Virgallito
Chief Quality Officer
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