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RealManage · 10 hours ago

Onsite Administrative Assistant (Del Webb Orlando)

Davenport, FL

Full-time

Onsite

New Grad, Entry Level

$24/hr - $24/hr

RealManage is a company specializing in the management of community associations with onsite staff. The Onsite Administrative Assistant will serve as the primary point of contact for residents and vendors, manage front desk operations, and provide administrative support to ensure efficient community management.

Real Estate

Responsibilities

Serve as the primary point of contact at the front desk for residents, guests, vendors, and homeowners

Operate and manage a multi-line phone system and shared community inbox

Sort, distribute, scan, and process incoming mail, invoices, and notices

Perform accurate data entry for invoices, reimbursements, and records

Create and assign work orders for common-area maintenance and repairs

Maintain cleanliness and organization of the lobby, entrance, and refreshment station

Schedule resident event space rentals, inspections, and post-event walk-throughs

Process homeowner and vendor documentation (insurance, leasing, census)

Respond to resident, board, and vendor inquiries and document interactions in CiraNet

Assist with preparation of board and annual meeting materials, notices, and agendas

Attend meetings as needed to assist with setup, minutes, and follow-up items

Track and prepare homeowner violation correspondence and logs

Review and code accounts payable daily

Track vendor contracts, renewals, and assist with bid coordination

Maintain and update association records and governing documents

Proofread and distribute community communications

Support association events, committee meetings, and social functions

Perform other duties as assigned by the General Manager

Qualification

Multi-line phone systemData entryCiraNetEvent coordinationCustomer service

Required