Augusta University · 12 hours ago
Office Specialist
Augusta, GA
Full-time
Onsite
Entry Level
3+ years expAugusta University is Georgia's innovation center for education and health care, and they are seeking an Office Specialist to support the Advanced Education in Periodontics Residents and their residency program. The role involves coordinating lectures, managing administrative tasks, and ensuring the efficient operation of the residency program.
Higher Education
Responsibilities
Watch over the day-to-day practices of the Periodontics residency program to ensure the program operates efficiently each day
Organize the activities of the program to confirm that completed work meets required timelines and standards of quality
Track leave time and verify leave availability of residents
Review time net and effort as needed/required for the residents
Answer the phone/e-mail promptly to assist the needs of the department
Communicate with patients, applicants, faculty, and vendors as needed
Responsible for data entry/scanning/storage of logs, manuals, and records for the residency program to maintain the integrity of files for accuracy and completion
Retain extensive knowledge of Axium for patient records, chart audits, and backup to scheduling as needed for the program
Keep evaluations of students and faculty for reference needed
Organize and assist resident events from the beginning to the end of each program term from start to finish of the event
Events include prospective resident interviews new resident orientation, resident graduation, holiday parties, lunch and learns, etc
Organize event invoices for payment processing
Keep program director informed of all activities and events of the program to include important DCG deadlines; Include him/her in correspondences and communications as needed; Assist program director with all administrative needs; Back up the Administrative Assistant 2 as needed; Complete tasks timely and accurately as assigned by the program director and the supervisor; Prioritize tasks to guarantee deadlines are met
Manage Periodontic referrals to residency program to fit the needs of the patients and the academic requirements of the residents
Create individual resident schedules to clearly outline where the resident should be at all times including patient care, on-call schedule, seminars, classroom, vacation, CE, testing, and evaluations
Coordinate semester program schedules for the residents
Maintain the residency program files and academic records
Create reports for DCG, CODA, ADA, and any other report/record requests to include surveys
Keep track of and advise supervisor when supplies need to be ordered for the residency program
Collect travel documents from residents and submit accordingly on a timely basis to reimburse the resident travel costs
Perform other duties as assigned
Qualification
Required
Associate's degree from an accredited college or university in a related field
OR
High school diploma, GED, or equivalent from a recognized state or federal accrediting organization with a minimum of three years of progressively responsible office support experience
Proficient in Microsoft Office and other computer software/databases
Effective communication skills (oral and written), attention to detail, networking skills
Excellent customer service skills and adaptability skills
High level administrative skills
Ability to maintain confidentiality
Ability to learn new software
Ability to multitask
Preferred
Bachelor's degree from an accredited college or university
Additional Years Of Administrative Experience And Executive Administrative Experience
Experience in dental office
Benefits
Health insurance
Dental insurance
Life insurance
Teachers Retirement System (or Optional Retirement Plan)
Earned vacation time
Sick leave
13 paid holidays
Tuition Assistance Program
Company
Augusta University
Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertz
Vice President for Foundations & CEO, Augusta University Foundation, Inc.
Heather Roszkowski, DSc
A/VP of Cyber Defense & Enterprise Chief Information Security Officer
Recent News
http://www.zdnet.com/
2024-04-30
Company data provided by crunchbase