Crete United · 19 hours ago
AR / AP Specialist
Oglesby, IL
Full-time
Onsite
Mid Level
3+ years expJohn's Service & Sales, a Crete United Company, is looking to hire an experienced AR/AP Specialist. This role supports the management of full-cycle accounts receivable and accounts payable functions, contributing to financial operations and payroll processes.
Machinery ManufacturingService Industry
Responsibilities
Process and post customer invoices, credits, and adjustments
Monitor aged receivables and follow up on past-due accounts
Apply and reconcile customer payments (checks, ACH, credit cards) and flag discrepancies for review
Resolve billing discrepancies and communicate with customers
Respond to customer billing inquiries and escalate complex issues
Manage Full-cycle accounts payable: invoice entry, matching, approvals, and payment processing
Reconcile vendor statements and resolve discrepancies
Prepare and schedule payments via ACH, check, or electronic methods
Maintain accurate vendor records and 1099 reporting documentation
Support month-end close and accruals related to AP
Assist with payroll data entry and validation in UKG, including hours, pay rates, and deductions
Support processing of union payroll items and benefit deductions
Collaborate with HR to ensure accurate employee data and payroll reporting
Help prepare payroll reconciliation and interfacing to the general ledger
Utilize UKG and Spectrum software for transactional processing and reporting
Maintain accurate general ledger coding for AR/AP transactions
Produce periodic reports for management, including cash flow, aging, and vendor activity
Support audit and compliance efforts with documentation and analysis
Work closely with operations and service teams to clarify billing issues
Partner with vendors and subcontractors to maintain positive relationships
Communicate with internal stakeholders on financial status and issues
Qualification
Required
3+ years of accounting experience with full-cycle AR and AP
Strong proficiency with UKG and Spectrum (or similar accounting/payroll systems)
Excellent organizational, analytical, and communication skills
Strong attention to detail and ability to meet deadlines
Proficient in Microsoft Excel and accounting software tools
Preferred
Experience working with union payroll and payroll systems preferred
Benefits
Medical
Dental
Vision
401k w/ Match
Vacation / PTO
Room for advancement
Great culture and work environment!
Company
Crete United
Crete United is an energy efficiency company that uses our Mechanical, Electrical and Plumbing (MEP) expertise to improve communities.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Ridgemont Equity Partners
2022-06-02Private Equity
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