North Carolina State University · 6 hours ago
Senior Administrative and Planning Coordinator
Raleigh, NC
Full-time
Onsite
Mid, Senior Level
$75K/yr - $80K/yr
1+ years expNorth Carolina State University is a leading educational institution, and they are seeking a Senior Administrative and Planning Coordinator. This role involves overseeing administrative, programmatic, and executive support for the Office of the Vice Chancellor and Dean in the Division of Academic and Student Affairs, while also developing collaborative relationships and responding to various needs from students and campus partners.
EducationNon ProfitUniversities
Responsibilities
Oversee a team of executive and administrative support positions that staff the Office of the Vice Chancellor and Dean (OVCD)
Coordinate communication among team members to support divisional priorities and goals
Plans and organizes the work of team members to ensure effective coverage and support of the Senior Leadership Team
Analyzes procedures and streamlines and makes process improvements as needed
Provide primary executive support to the Vice Chancellor and Dean (VCD), including calendar management, review and prioritization of meeting requests, scheduling, and coordination of day-to-day activities
Ensure that the business of the VCD’s office is conducted in a timely and efficient manner; provide regular updates on priorities to the VCD and relay time sensitive matters and questions from key stakeholders
Coordinate and support general office and business functions for the Office of the Vice Chancellor and Dean
Exercise critical thinking, independent judgment, discretion, and attention to detail in handling sensitive and confidential matters
Provide executive administrative support to other members of the DASA senior leadership team as needed
Convene, lead, and facilitate work groups and assigned staff for projects
Provide administrative and logistical support for search committees led by the VCD’s office, including coordination with DASA Human Resources, scheduling and communications
Coordinate leadership five-year reviews, including timelines, documentation, and stakeholder communications
Support divisional planning and coordination efforts in collaboration with the VCD and senior leadership
Develop and maintain collaborative working relationships with campus partners across the division and university
Respond to a wide range of inquiries and requests with professionalism, discretion, and sound judgment
Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities
Qualification
Required
Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions
Previous experience coordinating complex scheduling and extensive calendar and meeting management for an executive/senior-level administrator
Demonstrated ability to anticipate the needs of the Vice Chancellor and Dean (VCD) and to prioritize and accomplish work efficiently with minimal direction and supervision, ensuring the VCD is appropriately prepared for meetings, presentations, travel, and other obligations
Work history that demonstrates and professional references that attest to a high level of accuracy of work, meticulous attention to detail, and personal and professional accountability
Work history that demonstrates the ability to work collaboratively and manage multiple responsibilities under the direction of multiple people in a fast-paced environment and to pivot and be flexible as needed to support the strategic priorities of the VCD and the division
Ability to understand, interpret, and apply knowledge of division and university policies and procedures to resolve problems and diffuse sensitive issues/situations
Use of good judgment, discretion, and humor to facilitate work and positive relationships on behalf of and in the representation of the Vice Chancellor and Dean and the Office of the Vice Chancellor and Dean
Ability to handle and maintain confidentiality of the schedule and activities of the VCD and other appropriate office and division matters
Excellent oral and written communication skills
Benefits
Medical
Dental
Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
Childcare benefits
Wellness & Recreation Membership
Wellness Programs
Company
North Carolina State University
North Carolina State University is an educational institution that offers graduate and undergraduate programs.
10001+ employees
H1B Sponsorship
North Carolina State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (211)
2024 (134)
2023 (164)
2022 (106)
2021 (90)
2020 (108)
Funding
Current Stage
Late StageTotal Funding
$60.84MKey Investors
National Institute of Food and AgricultureNational Safety CouncilBezos Earth Fund
2024-06-26Grant· $0.27M
2024-06-13Grant· $0.05M
2024-05-31Grant· $30M
Leadership Team
Marshall Brain
Director
Recent News
2026-01-23
2026-01-06
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