University of Missouri-Columbia · 12 hours ago
Executive Assistant
Columbia, MO
Full-time
Onsite
Mid Level
$18.87/hr - $26.50/hr
3+ years expThe University of Missouri-Columbia is seeking a highly organized and proactive Executive Assistant to provide executive-level administrative support to dean-level leadership in the School of Medicine Office of Medical Education. This role involves managing complex scheduling, supporting leadership teams, and coordinating various administrative tasks to ensure smooth operations in a fast-paced academic environment.
Higher Education
Responsibilities
Manage complex scheduling through Outlook, including prioritizing appointments and resolving conflicts
Coordinate all meeting logistics including room reservations, technology, meals, and materials
Communicate with attendees to ensure preparedness and availability
Provide administrative support to the Medical Education Leadership team and committees
Schedule meetings and distribute agendas and materials
Take and prepare meeting minutes
Assist with special projects and ongoing initiatives
Support faculty evaluation processes
Assist with accreditation-related documentation and coordination
Plan and support events and leadership activities
Draft professional correspondence and prepare PowerPoint presentations
Manage confidential communications and sensitive documents
Arrange travel and process reimbursement reports
Track expenses and provide general office support
Other Duties As Assigned
Qualification
Required
Bachelor's degree or an equivalent combination of education and experience
At least 3 years of experience from which comparable knowledge and skills can be acquired
Strong proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Teams
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities with professionalism and discretion
Self-starter with initiative and strong problem-solving skills
Collaborative, flexible team player who supports leadership with confidence
Benefits
Medical, dental and vision plans
Retirement
Paid time off
Short- and long-term disability
Paid parental leave
Paid caregiver leave
Educational fee discounts for all four UM System campuses
Company
University of Missouri-Columbia
The University of Missouri-Columbia offers a comprehensive range of programs, services, and activities as a public research university.
10001+ employees
H1B Sponsorship
University of Missouri-Columbia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (257)
2024 (213)
2023 (145)
2022 (112)
2021 (115)
2020 (131)
Funding
Current Stage
Late StageLeadership Team
Carli Carmack
PROGRAM/PROJECT SUPPORT COORDINATOR SR
Chad Higgins
Interim Vice Chancellor for Extension and Engagement & Chief Engagement Officer for the UM System
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