Capitol Imaging Services · 17 hours ago
Sr. Payroll and Benefits Specialist (48971)
CIS Houston Corporate - Houston, TX 77024
Full-time
Onsite
Senior Level
5+ years expCapitol Imaging Services is an organization specializing in imaging services, and they are seeking a Sr. Payroll and Benefits Specialist to manage the full ownership and administration of multi-state payroll and benefits for approximately 800–1,000 employees. The role involves ensuring payroll accuracy, compliance with regulations, and seamless administration of employee benefit programs while serving as the subject matter expert in payroll and benefits.
Health CareHealth DiagnosticsHospitalMedicalTest and MeasurementWellness
Responsibilities
Own and manage the end-to-end, semi-monthly payroll process for 800–1,000 employees across multiple states and jurisdictions
Ensure compliance with federal, state, and local wage and hour laws, including overtime, paid leave, and state-specific requirements
Manage multi-state payroll tax setup, filings, reconciliations, and audits
Maintain accurate state and local tax registrations, unemployment accounts, and jurisdictional reporting
Review, audit, and approve payroll data including wages, bonuses, commissions, differentials, PTO, garnishments, and deductions
Serve as the primary administrator and internal expert for payroll systems and vendors
Ensure timely and accurate payroll tax filings, W-2s, and year-end processing across all applicable states
Develop, document, and maintain payroll policies, procedures, and internal controls to support compliance and audit readiness
Respond to and resolve employee payroll inquiries and discrepancies with professionalism and confidentiality
Commitment to sense of urgency and responsibility as the payroll processor
Administer benefit programs for a geographically distributed workforce, including medical, dental, vision, life, disability, HSA, and retirement plans
Oversee the administration of the company’s 401(k) plan to ensure compliance with ERISA, IRS and Department of Labor regulations
Manage required nondiscrimination testing, Form 5500 filings, audits, and timely remittance of employee and employer contributions
Manage benefits enrollments, qualifying life events, terminations, and annual open enrollment
Ensure benefit deductions are correctly reflected in payroll across multiple states
Support compliance with ACA, COBRA, ERISA, HIPAA, and applicable state benefits regulations
Serve as a trusted resource for employee benefit questions and escalated concerns
Monitor changes in multi-state payroll, tax, and benefits regulations and recommend process or policy updates
Prepare payroll and benefits reports for HR, Finance, audits, and leadership
Support internal and external audits related to payroll, payroll taxes, and benefits
Identify opportunities to improve payroll efficiency, accuracy, and employee experience
Qualification
Required
Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field (or equivalent experience)
5+ years of payroll administration experience, including ownership of multi-state payroll
Strong working knowledge of federal, state, and local payroll tax laws and employment regulations
Proven ability to manage confidential information and work independently with minimal supervision
Exceptional attention to detail and accuracy
Strong analytical and problem-solving abilities
Ability to manage competing deadlines in a multi-state, deadline-driven environment
Clear and professional communication skills at all levels of the organization
Exceptional time-management skills for daily, weekly, monthly, quarterly and annual tasks and deadlines
High level of integrity and discretion
Preferred
Demonstrated experience supporting payroll for 800+ employees preferred
Certified Payroll Professional (CPP) – strongly preferred
Fundamental Payroll Certification (FPC) – acceptable alternative
SHRM-CP / SHRM-SCP or PHR/SPHR – a plus
Experience with payroll and HRIS systems, Paycom experience a big plus
Experience working with benefits administration platforms and third-party vendors
Benefits
Medical
Dental
Vision
Life
Disability
HSA
Retirement plans
401(k)
Company
Capitol Imaging Services
Capitol Imaging Services is a screening and diagnostic testing provider.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jeff Fields
President & Chief Financial Officer
Michael Holmes
Chief Growth Officer
Recent News
2025-01-22
Company data provided by crunchbase